Skip to main content

Great meetings start with great planning | Stanford R&DE

Great meetings

Great Meetings Start with Great Planning

Great meetings start with great planning and Stanford Conferences helps you do just that. Our Meeting Planning team knows that organizing your conference, meeting, or event can be a big undertaking. Consider Stanford Conferences your on-campus partner, here to help lighten your load. To learn more about how our Meeting Planning team can assist you with your next conference or event, submit your inquiry so we can connect. Let's meet!

Your On-Campus Partner

Virtual meeting

Professional Expertise

Stanford Conferences Meeting Planners are Certified Meeting Professionals (CMP) accredited by the Events Industry Council  with a successful track record of planning and executing events campus-wide for numerous Stanford departments and SLAC. Our planners are also Digital Event Strategists and Virtual Events & Meeting Management certified.​

Graduate Community Center

Customized Meeting Solutions

We offer a range of services, from registration assistance to full-scale conference design and management.

We can customize a package that meets your needs, both on and off campus.

The Oval

Success Planning

We optimize your resources and focus on achieving results for you and your stakeholders. Contact Stanford Conferences today and let us know how we may assist you.

Planning Services

Financial Management Budget Development, Vendor Contracts, Budget Progress Reporting, Reconciliations 

University and Legal Policies & Guidelines Risk Management Assessment & Insurance, Policy for Protection of Minors, Sponsorship, Controller’s Office Assessment on Accounting, Alcohol Service & Licensing Requirements

Event Design & Planning Site Selection, Exhibit Hall Design, Logistics, Poster Session Planning, Abstract Collection

Parking & Transportation Parking Permits, Shuttle Service Logistics, Airport and Hotel Transportation, Directional Signage

VIP, Faculty & Leadership Management Speaker Arrangements, Campus Security Planning

Post-Conference Business Final Data Reporting, Wrap-Up Reports, Post-Event Surveys

Registration Services Online Conference Registration Site Creation and Reporting, Attendee Inquiries, Name Badges, Certificates of Participation, Visa Invitation Letters, On-Site Registration

Collateral Development Conference Brand and Logo Development, Program Book Design, Campus Signage, Branded Conference Merchandise, Stanford Campus Event Publicity

Work Request Process Audio-Visual and Equipment Rentals, Video/Live Stream Services Arrangements, Campus Work Orders, Catering Menu Development

Miscellaneous Program Support Off-site Excursion Planning, Interpreter/Translation Service Arrangements, Hotel Room Block Management, Hospitality and Recognition Gifts, Emergency Planning, On-Site Support Staffing and Event Management, Photography Service Arrangements