Financial Management Budget Development, Vendor Contracts, Budget Progress Reporting, Reconciliations
University and Legal Policies & Guidelines Risk Management Assessment & Insurance, Policy for Protection of Minors, Sponsorship, Controller’s Office Assessment on Accounting, Alcohol Service & Licensing Requirements
Event Design & Planning Site Selection, Exhibit Hall Design, Logistics, Poster Session Planning, Abstract Collection
Parking & Transportation Parking Permits, Shuttle Service Logistics, Airport and Hotel Transportation, Directional Signage
VIP, Faculty & Leadership Management Speaker Arrangements, Campus Security Planning
Post-Conference Business Final Data Reporting, Wrap-Up Reports, Post-Event Surveys
Registration Services Online Conference Registration Site Creation and Reporting, Attendee Inquiries, Name Badges, Certificates of Participation, Visa Invitation Letters, On-Site Registration
Collateral Development Conference Brand and Logo Development, Program Book Design, Campus Signage, Branded Conference Merchandise, Stanford Campus Event Publicity
Work Request Process Audio-Visual and Equipment Rentals, Video/Live Stream Services Arrangements, Campus Work Orders, Catering Menu Development
Miscellaneous Program Support Off-site Excursion Planning, Interpreter/Translation Service Arrangements, Hotel Room Block Management, Hospitality and Recognition Gifts, Emergency Planning, On-Site Support Staffing and Event Management, Photography Service Arrangements