students in dorm

Applying for Housing with a Group

Groups

When students apply for housing during the first round of assignments for a given quarter, they have the option of forming a group with up to seven of their friends in order to try to be assigned to the same residence. There are no group applications during the Rolling Assignments round.

Application

Students indicate their desire to be a part of a group on their applications. The first group member to submit an application should select “I am creating a new group” and establish a username and password. Usernames and passwords must be 5-8 alphanumeric characters long and must contain at least one letter and one number. The first person to apply is considered the group leader and will have the responsibility of ensuring that all group members are aware of the ranking of the residence choices on the application. Group members applying after the group leader will select “I am joining an existing group” and enter the username and password as established by the group leader.

Residence Choices

Only the group leader will list residence choices on the application and they will be required to rank all options. Only the residences and room types within the student's assigned neighborhood will appear on the application for autumn quarter. For winter and spring quarters, the University Theme Houses will also be available as choices on the application.

Our priority for this process will be to keep groups together, although we are unable to guarantee that groups will not be split. In order to help groups to be assigned together, the residence choices of all group members must be in the same order. That is why only the group leader will rank the residence choices. As other students apply and join the group, they will not see or rank choices because their residence choices will be set to match that of the group leader. Because of this, it is very important that group members know and agree to the residence choices the group leader is submitting.

Gender-Inclusive Room Assignments

Students wishing to share a room with a friend who has a different gender of record can prioritize residences and room types that are part of the gender-inclusive room program. If assigned to a residence and room types that allows for gender-inclusive rooms, each student would need to submit a gender-inclusive room petition in Axess, listing the other student as their chosen roommate. This petition will be due very soon after the assignment results are announced.

Group Tips

Students are encouraged to:

  • Come to a consensus on the ranking order of the residence choices and make sure that everyone agrees to any edits of the residence choices made by the group leader.

  • Verify that each person in your group applies by the deadline and receives a confirmation email after submitting the housing application.

  • If any members of the group are requesting a medical accommodation for housing, they should be sure to alert the rest of the group, as the housing assignment for the entire group will be based on the medical needs of the student(s) in the group who have received medical accommodations for the quarter for which the group is applying. All group members  will need to apply by June 30 if applying for autumn 2021-22.

  • If students in the group are in different class cohorts, the group will be given an application number in line with the student(s) in the lowest class cohort. For example, if a rising sophomore and a rising junior apply together, they would be given a sophomore number.

  • Larger groups will be more likely to be split, or to be assigned to a lower ranked choice, as there are a limited number of spaces available in each residence and room type, and these are further divided by gender. View the residence charts to see ow many spaces are available in each residence and room type.

Changing groups or deciding not to be part of a group

Students can change their applications up until the application deadline. This means students can delete group information, change residence choices (the group leader or anyone leaving a group to apply alone), and/or create or join a new group up until the deadline.

Medical Accommodations

If you apply with a student who has applied for assignment through the Medical Accommodation Assignments process (in coordination with the Office of Accessible Education), you will need to be assigned through the Medical Accommodation Assignments process and will not be assigned through the main Housing Allocation. See the Medical Accommodation section for more information. IMPORTANT - if applying for an autumn 2021-22 undergraduate housing medical accommodation, you will need to submit a housing application by 5 p.m. PST on June 30. All group members need to submit applications by June 30 and the person requesting the medical accommodation also needs to submit the Housing Accommodation Request Form by 5 p.m. PST on this date.