Assignment Rounds

Assignment Rounds

Before each quarter, Housing Assignments holds automated assignment "rounds," beginning with an exemption round for students requiring special housing consideration due to a documented medical condition and for students whose spouse, domestic partner, or child is disabled. See Students with Disabilities.

To participate in the first-round Lottery for the 2020-21 academic year housing or Summer 2020, apply in Axess anytime between April 3 and May 7, 2020. If you miss the May 7 deadline, apply as early as possible.

To submit your application:

  • Log in to Axess.
  • Select Housing and Dining from the Student menu.
  • Select Apply for Housing and follow the prompts.

Assignments are made in "rounds",

Housing Application Deadlines, Summer 2020 & 2020-21

Axess opens for applications on April 3, 2020.

Quarter    

Assignment Round

Application Deadline

Assignments Announced

Summer

Medical assignments

March 30 to register with OAE  

April 13 to apply for housing & submit  
Housing Accommodation Request

May 6

 

First-round assignments

May 7 May 23

 

Rolling assignments

May 24 to July 17

May 24 to July 17

Autumn 

Medical assignments

Now - March 30 to register with OAE  

April 13 to apply for housing & submit  
Housing Accommodation Request

May 6

 

First-round Lottery and Renewal assignments     May 7 May 23

 

Second-round assignments June 28 July 17

 

Rolling assignments June 29 - October 23 July 27 to October 23

Winter

First-round assignments

October 23, 2020 November 14

 

Rolling assignments

October 24 - February 5

November 16 to February 5

Spring 

First-round assignments February 5, 2021  February 27

 

Rolling assignments February 6 - April 30 March 1 to April 30

    The First-Round Lottery Assignments

    Who can participate?

    All matriculated and enrolled non-matriculated students who apply for the Lottery must be eligible to live in Student Housing.

    Lottery Process

    During the Lottery, a computer-based assignment program will try to place you into the first residence choice you've listed on your housing application. If your first choice of housing isn't available, the assignment program will try to place you in your second residence choice, and so on. You should create a robust list of choices in your preference order.

    You will be assigned based on 1) your student status (new or continuing), 2) the number of years allocated for your degree program, 3) the number of years you have lived in housing, and 4) your randomly assigned lottery number. See Assignment Guaranteed and Priorities for more details.

    After you receive your general residence assignment, a staff member at the Housing Front Desk serving your building will assign you to your specific apartment and, if you are a single student in a shared apartment, your roommate(s).

    If you are a new matriculated student attending Stanford University for the first-time, you are guaranteed a housing assignment for your first academic year if you:

    1. Apply by the application deadline and
    2. Indicate on your application that you are willing to live in any residence for which you are eligible.

    If you miss the first-round deadline in May or do not indicate you are willing to live in any residence, you are no longer guaranteed housing, but will continue to receive a high priority for assignment throughout your first year.

    It is important to know that the commitment to live anywhere does not include the Munger Graduate Residence or the GSB Residences. You will not be automatically assigned to those locations unless you list them as specific choices, because the housing rates may be prohibitive for some students.

    If you are a coterminal student who has used your four years of guaranteed Undergraduate Housing, you will be considered a continuing graduate student and will have low assignment priority for your fifth year. You will be assigned after the first-year graduate students who are new to Stanford and continuing doctoral degree students.

    If you are a continuing matriculated graduate student, you may be able to renew your housing contract if you remain in continuous occupancy over the summer and have one or more years of assignment priority. Review the Renewing your housing contract page to see if you are eligible to renew.

    If you are a continuing matriculated graduate student planning to enter the Lottery, your chance of assignment depends on:

    1. The number of priority year allocated for your degree program
    2. The number of years you have already lived in housing
    3. Your randomly-assigned application number
    4. The number of vacancies that are available in the housing category for which you qualify

    Very few continuing students are assigned during the autumn unless they renew because of the priority given to new students and their demand for housing.

    If you don’t need University housing until Winter or Spring Quarter, you still should apply for Winter or Spring Quarter by the May Lottery application deadline to receive a first-round number. The higher your position is on the list, the better your chance of being assigned to a University residence.

    Your Application Number

    The Lottery randomly assigns application numbers to students who enter the Lottery, or who apply for winter or spring term by the application deadline in May.

    Category Application Number Range
    Single graduate students for academic year 0001 to 3500
    Single graduate students for summer 0001 to 1000
    Students with children for academic year 0001 to 0500
    Students with children for summer 0001 to 0200
    Couples without children for academic year 0001 to 1000
    Couples without children for summer 0001 to 0200

    What You Should Know About Application Numbers:

    • If you apply for housing with a group of friends, everyone in the group receives the same application number. This way, you have the best chance of being assigned to the same residence and apartment. See Applying in a Group.
    • If you and your spouse/partner are both Stanford students, you may submit two housing applications for the Lottery. The application with the better assignment priority and application number will be considered for assignment, and the other will be withdrawn. To take advantage of this option, be sure that both applications include both Stanford ID numbers.
    • If you apply for housing after the Lottery deadline, you will be given a sequential number based on the date your application is received and added to the second round.
    • If you want to apply for Winter or Spring Quarter, try to apply as early as possible. After the initial May deadline, Sequential numbers are assigned in the order applications are received.
    • If you receive an application number but are not assigned housing, you may retain your application number for the remainder of the summer or academic year, as long as you 1) do not refuse a housing assignment, and 2) apply by the next assignment round deadline for the same category of housing.

    NOTE:

    Second-round Autumn Assignments

    Who can participate?

    You should apply for the second-round autumn assignments if:

    • You weren’t offered an assignment in the Lottery and want to try again. Please note that you must log in to the Housing and Dining section of Axess under the Student menu after the initial Lottery to join the second-round in order to maintain your guarantee and/or position for housing. You may also modify your housing choices at that time.
    • You missed the first-round Lottery housing application deadline.
    • You were assigned in the Lottery but need to apply for a different category of housing because of a change in your marital or family status.
    • You were assigned in the Lottery, but refused your assignment and you want to reapply. You will receive a new position based on your priority and the date you reapply. 

    Assignment  Process

    • The number of students who are assigned a space is based on the number of housing spaces available. Spaces become available after the first-round Lottery as students cancel their housing assignments (graduate, take a leave, change categories of housing, etc.).
    • Students applying after the Lottery deadline receive a sequential application number higher than all the students with numbers in the first-round based on the date they submitted their application.
    • You will be assigned based on 1) your student status (new or continuing), 2) the number of years allocated for your degree program, 3) the number of years you have lived in housing, and 4) your sequentially assigned number. See Assignment Guaranteed and Priorities for more details.
    • If you apply for a given quarter and are not assigned, you retain your application number if you join the Rolling Assignments round for that quarter. Likewise, if you are unassigned in the Rolling Assignments round you will retain your application number if you apply by the deadline for the next quarter.
    • Application numbers are assigned at the end of the application period after all applications have been submitted; therefore, they are not available until assignments are announced.
    • If you refuse a housing assignment and then reapply, you lose your application number and are placed at the bottom of the assignment list with a sequential application number based on the date you applied and your assignment priority level.

    First-round Winter or Spring Assignments

    Students Seeking Housing for Winter or Spring Quarter

    • If you apply by the first-round deadline in May for housing beginning winter or spring quarter, you will be assigned with a first-round application number.
    • If you missed the first-round Lottery housing application deadline, but apply by the winter or spring deadline, you will be given a sequential application number based on the date the application was submitted.
    • You are assigned housing but need to apply for a different category of housing because of a change in your marital or family status.

    Assignment Process

    • The number of students who are assigned a space is based on the number of housing spaces available. Spaces become available throughout the year when students cancel their housing assignments (graduate, take a leave, change categories of housing, etc.).
    • The assignments winter and spring are made with the following priorities:
    1. Students who are required to move for construction or renovation projects
    2. First-year graduate students
    3. Continuing students within their housing priority years
    4. Continuing students who have used their housing priority years
    5. Non-matriculated students

    Your Application Number

    • The first housing assignment round for any academic year is called the Lottery. The Lottery takes place in May proceeding the academic year. Students who need housing should apply for housing by the Lottery deadline in order to receive a first-round application number. First-round Lottery numbers are the lowest (best) application numbers. Students who are unassigned during the Lottery will keep their first-round Lottery number if they apply by the winter or spring deadline.
    • Students applying after the Lottery deadline receive a sequential application number higher than all the students with numbers in the first-round based on the date they submitted their application.
    • If you apply for a given quarter and are not assigned, you retain your application number if you join the Rolling Assignments round for that quarter. Likewise, if you are unassigned in the Rolling Assignments round you will retain your application number if you apply by the deadline for the next quarter.
    • Application numbers are assigned at the end of the application period after all applications have been submitted; therefore, they are not available until assignments are announced.
    • If you refuse a housing assignment and then reapply, you lose your application number and are placed at the bottom of the assignment list with a sequential application number based on the date you applied and your assignment priority level.

    Rolling Assignments

    The Rolling Assignments round begins each quarter right after the initial automated assignment round is announced and ends after the fifth week of the quarter.

    Who can participate?

    Students Seeking Housing after the automated rounds

    1. Students who entered a previous round for any quarter but were not assigned need to join the Rolling Assignments round for that quarter in order to maintain their guarantee and/or position for housing. Please note that you must log in to the Housing and Dining section of Axess under the Student menu after the first-round assignments and join the Rolling Assignments round in order to be considered. You may also modify your housing choices at that time.
    2. Students who would like housing for a particular quarter but missed that quarter’s first-round deadline as well as students who cancelled or withdrew a previous housing assignment should enter the Rolling Assignments round right away. These students are no longer guaranteed a housing assignment and will be assigned a sequential application number based on when they submit their housing application.

    Rolling Assignments Process

    1. Rolling Assignments take place each quarter after the initial automated assignment rounds.
    2. Unassigned students can join the Rolling Assignments round by filling out a housing application in the Housing and Dining section of Axess under the Student menu and listing all acceptable residence choices in order of preference, as well as a preferred move-in date.  Applications are not automatically carried over from previous round to the Rolling  Assignments. Unlike other assignment rounds, in the rolling assignments round students are asked to indicate which is more important to them with regard to the housing assignment – the move-in date or the order of residence choices.
    3. Assignments are made on designated days prior to the start of the quarter and on a more regular basis right before the quarter begins and through the 5th week of the quarter. Applications are reviewed in application number order.
    4. If an assignment is made, students are notified by email and through Axess.
    5. Students may modify residence choices on their applications through Axess until 11:59 p.m. the night before assignments are made.
    6. Once an assignment is made, students are subject to cancellation fees if they cancel their assignment prior to move in. If a student moves in and then wishes to cancel an assignment, he/she must file to terminate their occupancy on Axess, and may be held to contract for the remainder of the term. For more information on cancellations, see Cancelling a Housing Assignment.

    NOTE: After the first week of the quarter, students taking an assignment through the Rolling Assignments round must wait between 48 hours and five working days after being assigned before moving in. This allows time for the Housing Front Desks to clean the apartment and/or notify current residents that they should expect a new roommate.

    Your Chances for Assignment

    Housing Assignments cannot predict which residences will have space available in advance of the Rolling Assignments process. Your chances for assignment depend on:

    • The number of spaces that become available.
    • The number of students who apply.
    • Which residences participants list on their applications.