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Overview of the 2020 Autumn Housing Allocation

Typically, upperclass students apply for housing through a process called The Draw. We will not be holding a Draw to determine autumn quarter assignments. Instead, we will be running a new Autumn Housing Allocation process that places a greater emphasis on ensuring friend groups can live in the same residence.

 

What is the 2020 Autumn Housing Allocation and who participates?

The 2020 Autumn Housing Allocation is the process by which upperclass undergraduates will be assigned for autumn quarter 2020-21, only. The 2020 Autumn Housing Allocation is only for single upperclass undergraduate students who have been specifically approved to live on campus for autumn, winter, and spring. Graduate students, undergraduates with partners and undergraduates with children are accommodated in graduate student housing.

Students returning to campus for winter will apply during the autumn quarter through a different process. Information will be emailed to students and posted online at a later date.

How do you participate?

To submit your 2020 Autumn Housing Allocation application, log onto Axess and select Housing and Dining from the Student drop-down menu. On the housing application, students rank the two residence choices - EVGR and Mirrielees. For students applying as a group with friends, only the first person to apply (designated as the group leader) ranks the residence choices. Other members of the group will not see or rank residence choices, as they will be set to match those listed by the group leader. Be sure to submit the application only after reviewing in its entirety. You will receive an email confirmation once your application is received.

The 2020 Autumn Housing Allocation application for autumn quarter will be open for approved students to apply, edit or withdraw applications from the night of Tuesday, August 18 to Thursday, August 20 at 5:00 p.m. PST.

Housing Guarantee

If you're an upperclass undergraduate approved to apply for housing through the 2020 Autumn Housing Allocation, you will be guaranteed an assignment if you apply by the deadline and maintain your eligibility for housing. 

Group Applications

Students have the option of applying as a group in order to live with up to seven of their friends who are alos approved to live on campus. Students indicate their desire to apply as a group in the group section of the application. The first group member to apply establishes a group name and password which the other group members will use when they submit their applications.

Before the first person submits an application, the group should come to consensus on the order in which to rank the housing options. The group leader (the first to apply) will see and rank the residence choices. Other group members will join the group but won't see or rank the housing preferences. All group members will have their residence choices set to match those of the group leader. This will be done by housing staff after the application period has closed.

Residence Choices

Housing options in the 2020 Autumn Housing Allocation will be limited due to the low number of undergraduates on campus and the need for physical distancing. AT this point in time we expect to assign undergraduates to Mirrielees and the Escondido Village Graduate Residences, building 4 (A). All students will have private bedrooms. Many students will have provate bathrooms. Some will share a bathroom with one other person, and a few will share with two other people.

Medical Accommodations

Students who need special housing consideration through the Office of Accessible Education (OAE) go through a special assignment process called Medical Accommodation Assignments. This process exists to ensure that students with documented medical needs receive housing suitable to their needs. In order to participate in the medical accomodations assignment process, students who are not currently registered with the OAE should register and submit paperwork through OAE Connect immediately. 

New in 2020-21

All students approved to be in housing for autumn will be guaranteed an assignment if they apply by the August 20 application deadline.

Assignment Process

  • The maximum group size has increased to eight students.
  • Students assigned to housing through the 2020 Autumn Housing Allocation will be assigned with a housing contract covering only the autumn term. Students continuing on for winter quarter will apply for winter housing during the second half of autumn quarter.
  • Students will be assigned to a unit type within either Mirrielees or EVGR.
  • On the housing application, students will be required to rank both residence options.
    • Students applying in groups will be required to have their residence choices in the same order, and only the first person in the group to apply will see and rank the residence choices.

Housing Options

  • Only EVGR 2-bedoom units (kitchens have sink, fridge, and microwave only) and Mirrielees 2- and 3-bedroom apartments (with full kitchens) are available.
  • Each student will have a private bedroom

Dining

  • Students living in EVGR will be required to have a meal plan, as the kitchens will not have stoves or ovens.
  • Students living in Mirrielees are not required to have a meal plan, but may purchase one if desired.

Additional Information

  • Students in housing for autumn and continuing on for winter may need to move out at the end of the quarter and move in again at the start of the winter quarter.
  • Guidelines and policies related to COVID-19 may change and students will be required to comply with county and Stanford guidelines in order to live on campus.
  • The move-in process for autumn quarter will be unlike previous years. Planning for how students will move-in is underway and we will have more information about this process soon. Students are advised to hold off on booking flights until they are told exactly when they will be able to move into their assignments.

 

Important Dates for Autumn 2020-21

Sunday, August 16

  • Deadline for new requests to be on campus for autumn, winter, and spring due to special circumstances

Tuesday, August 18

  • Notification of decisions to students submitting new requests to be on campus for autumn, winter and spring due to special circumstances

Thursday, August 20

  • Deadline to submit or edit Autumn Housing Allocation application (5 p.m. PST)

Tuesday, August 25

  • Autumn Housing Allocation results announced

Friday, August 7

  • Deadline to submit 2020 Autumn Housing Allocation application is 5 p.m. PST

Tuesday, August 25

  • Autumn Housing Allocation results announced

Friday, August 28

  • Deadline to submit Gender Inclusive Room Requests in Axess. All upperclass students in 2-bedroom units are eligible to apply.

Monday, August 31

  • Rolling Assignments begin for late autumn quarter applicants

IMPORTANT NOTE ABOUT MOVE-IN: The move-in process for autumn quarter will be unlike previous years. Planning for how students will move-in is underway and we will have more information about this process soon. Students are advised to hold off on booking flights until they are told exactly when they will be able to move into their assignments.