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Undergraduate FAQs

 

Undergraduate Housing Assignments Updated (5/24/2021)

(Jump to Summer Quarter 2021)

 

Undergraduate Housing Assignments Overview

How do I know how much guaranteed housing I have, at this point?

I’m an incoming Frosh (class of 2025), how will I be assigned to a neighborhood?

Will you continue to have all-transfer housing for incoming transfer students (matriculating in fall 2021)?

 

Round One: Neighborhood Assignments

What happens in the first round of the assignments process?

How do I apply?

What factors affect neighborhood assignments?

Do all members of the group have to be the same class to apply? Is there a disadvantage in doing this?

How do I know how much guaranteed housing I have, at this point?

If I’ve taken a gap year how does that affect my cohort year?

I want to live in a university theme house (UTH). Do I need to be assigned to the neighborhood that house is in?

Can I change neighborhoods?

Why are EVGR-A and Mirrielees in every neighborhood?

 

Round Two: Building Assignments

What happens in the second round of assignments?

Building Selection

What resources are available to help us make informed decisions during the residence selection phase?

What steps do I take if I need housing accommodations?

What is the price difference between different house types?

Will I rank residences within my neighborhood every year?

Do I have to rank residences with the same people I ranked neighborhoods with?

Can I rank houses as a group if I ranked neighborhoods as an individual?

Which class years get priority for residence and room assignments?

How is class year calculated?

What class year will groups of students from different class years be considered when it comes to housing priority?

If rising sophomores are in a housing group with rising juniors, can they get all-sophomore housing?

Roommates

How can I find a roommate?

If I ranked neighborhoods with a group, will they be my roommates?

How do I know if I’m eligible to live in all-soph housing?  I took a gap year after my frosh year at Stanford. Can I live in all-sophomore housing next year?

Sophomore Matching Process

As a rising sophomore, am I able to choose my roommate for next year?

Will there be a separate application if I want to be matched with a roommate?

If I choose to participate in the sophomore roommate matching process, will I automatically be assigned to an all-sophomore dorm?

Can I still be matched with a roommate if I ranked neighborhoods with a group?

How does the roommate matching process affect residence selection?

How can I apply for assignment to a university theme house – ethnic theme house, co-op, fraternity, sorority or academic theme house?

What housing options are available to co-terms?

I’m an undergraduate currently living in graduate housing (i.e., older/married undergraduate students or students with accommodations outside of EVGR-A or Mirrielees/Suites). What will neighborhoods mean for me? Will I have a neighborhood?

 

Round Three: Room Assignments

In August, you will receive an invitation to use an online portal to select your room in the residence to which you have been assigned. 

 

Dining

Visit the neighborhood dining page of the R&DE website for information.

 

Summer Quarter 2021   Updated (5/24/2021)

When will summer quarter housing assignments be announced?

What if I did not apply but now would like to live on campus during summer quarter?

Will students already on campus need to relocate?

When will students be able to move into their summer quarter residences?

What if I am assigned housing and decide to cancel before I arrive?

What if I want to leave in the middle of the quarter? Will I be released from my housing and dining contracts? Will I have to pay a fee?

What is being done to make housing and dining safe?

What should I do about my belongings in storage?

 

Undergraduate Housing Assignments Overview

The undergraduate housing assignments process has been redesigned for the 2021-2022 year to align with the ResX initiative. A key finding, from conversations with hundreds of students, is that students want to maintain the friendships and communities they develop during their frosh year. This is the foundation of the neighborhood housing assignment process. 

  • Undergraduate housing has been divided into eight neighborhoods. Every neighborhood includes a mix that will generally include frosh and multi-year residences, university ethnic and academic theme houses, Row houses, Greek houses, cooperatives, apartment-style residences and housing accommodations for students with disability-related needs.
  • Beginning this autumn, frosh will be matched with roommates and assigned to neighborhoods and residences; most will stay in that neighborhood throughout their time at Stanford, building and sustaining their communities.
  • For 2021-2022 only, rising sophomores who missed the frosh housing experience due to the pandemic will have the option to be assigned roommates and housing (as the frosh are) and may request to live in all-sophomore housing.

In three separate selection rounds, rising sophomores, juniors and seniors will 1) indicate their neighborhood preference, 2) rank their preferred residences within that neighborhood, and 3) select their rooms. Students will receive an email notification with instructions at the beginning of each selection round.

How do I know how much guaranteed housing I have, at this point?

Undergraduate students are guaranteed 12 complete or partial quarters of housing. Please note that current seniors with coterm status are strongly encouraged to apply for housing in the graduate housing Lottery. Current seniors with coterm status will be accommodated in undergraduate housing only if there is space available.

I’m an incoming Frosh (class of 2025), how will I be assigned to a neighborhood?

Incoming frosh do not need to apply for a neighborhood.  As in previous years, after accepting their offer of admission, incoming students will indicate their housing preferences via the Approaching Stanford process in May and early June. Incoming frosh will be able to rank their preferences for the following housing communities:

  • All-Frosh Housing in a neighborhood
  • University Theme House – Ethnic Theme Dorm (4-class): Casa Zapata, Muwekma-Tah-Ruk, Okada, or Ujamaa,
  • University Theme House – Academic (4-class): Immersion in the Arts - Living in Culture (ITALIC), Public Service and Civic Engagement, and Structured Liberal Education (SLE - 2 all-frosh houses and 1 all-sophomore house)

As in previous years, students will be “hand matched” with a roommate their first-year, who they will meet when they arrive on campus.

Will you continue to have all-transfer housing for incoming transfer students (matriculating in fall 2021)?

Yes! We’ve heard from transfer students that this has been an important part of their experience. We are planning to provide transfer housing in one of our upperclass houses, but we have not yet identified which one. We’re also considering rotating the transfer housing location from year to year. Incoming transfer students (matriculating in fall 2021) do not need to apply for a neighborhood. Like incoming frosh, they will fill out housing related forms during the Approaching Stanford process. These forms will be used to hand match new transfers with a roommate for their first-year, who they will meet when they arrive on campus. Transfer students who are older, have a partner/ spouse, or children can be accommodated in graduate housing.

Round One: Neighborhood Assignments

What happens in the first round of the assignments process?

Between Friday, April 9 and 11:59 p.m. on Sunday, April 25 students should visit the neighborhood assignments portal and rank order all eight neighborhoods. Many students will participate individually, but you may also request assignment as a group of up to eight students. We expect to announce neighborhood assignment results on Friday, May 21.

How do I apply?

  1. Visit the neighborhood selection portal using the button below (or use this link to the application).
  2. When you apply, a unique group name and code will be assigned to you by the system. 
  3. If you are applying as an individual, you can disregard this code. 
  4. If you are applying with friends, other students can join your group by utilizing your unique group name and code. All members of the group must apply in the portal, using the same unique group name and code, to be assigned.
  5. The maximum group size is 8 students. It is not possible for two separate groups of students to request assignment together. 
  6. Only the student who originally created the group can rank neighborhood choices. The same ranking is applied to all members of the group.

What factors affect neighborhood assignments?

Randomly generated numbers will be used to help guide neighborhood assignments. However, our top priority is to keep friend groups together, so numbers will not be published as they are not the sole driver of where students are assigned. Additionally, each class year will be allocated an appropriate amount of space in each neighborhood so that no one neighborhood has a disproportionate number of students from any one class year. 

Do all members of the group have to be the same class to apply? Is there a disadvantage in doing this?

Groups can include students from multiple years. This is not necessarily a disadvantage. Our priority in making assignments is keeping friend groups together, while ensuring an even distribution of classes across all neighborhoods.

How do I know how much guaranteed housing I have, at this point?

Undergraduate students are guaranteed 12 complete or partial quarters of housing. Please note that current seniors with coterm status are strongly encouraged to apply for housing in the graduate housing Lottery. Current seniors with coterm status will be accommodated in undergraduate housing only if there is space available.

If I’ve taken a gap year how does that affect my cohort year?

We’ve heard from some of you that have taken a gap year and are unsure what class year you’ll be considered in. In our current plan, we hope to give you the best of both worlds. In counting you in your cohort year, you have the chance to assign into many different types of houses with a higher seniority. That said, you can also assign with a group of juniors or seniors.  If you’ve taken a gap year, you will most likely be with us one year beyond your senior cohort year. During that year, you will be considered a senior for a second year in a row. This way, you always have the option of living with people around your age.

I want to live in a university theme house (UTH). Do I need to be assigned to the neighborhood that house is in?

No. Beginning June 7, you will be able to request pre-assignment to university theme houses in or outside your neighborhood. All UTHs will be 100% preassigned and open to students from all neighborhoods. Therefore, you do not need to rank neighborhoods based on your plans to live in a UTH. If you are assigned to a UTH outside your neighborhood, you may do so without penalty for two of your three upperclass years. 

Can I change neighborhoods?

To build cohesive communities, the ResX Task Force envisioned incentives to encourage students to stay in their original neighborhoods. Higher priority in your neighborhood assignments process is one such incentive.

  • You may live in a residence outside your neighborhood, if you are in a university theme house, for two of your three upperclass years. You may add a third year if you accept a student staff assignment outside your neighborhood.
  • For students who simply want to change neighborhoods, there will be a process for students to file neighborhood change requests available next spring (for the 2022-2023 year) when current seniors are preparing to leave their neighborhoodsMore details on this process will be available next spring. Exception: Students who have verified OAE or Title IX reasons for changing neighborhoods will be prioritized for immediate reassignment with no penalty.

Why are EVGR-A and Mirrielees in every neighborhood?

We recognize that these apartments are sought after by students, so we want to assure that these options are available to students of any neighborhood. Each neighborhood has a floor or section of Mirrielees and EVGR-A.

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Round Two: Building Assignments

What happens in the second round of assignments?

On June 21, you will receive an invitation to rank preferences for housing within your assigned neighborhood. You can apply individually or in a group of up to eight students. You can rank your choices with the same group from the first round, or form a new group for this round. 

For Sophomores
Many of you have expressed interest in having the roommate matching process that you would have experienced your first-year at Stanford. When neighborhood assignments were announced on May 21, that letter included information about a roommate matching program for rising sophomores. If you are interested, we will match you with a roommate for next year in a similar way that incoming frosh are matched. We strongly encourage rising sophomores to consider participating in this program as a way to alleviate any stress you may be feeling regarding the assignment process. The deadline to submit the application is 5 p.m. on June 21.

Building Selection

What resources are available to help us make informed decisions during the residence selection phase?

The R&DE building assignments page has detailed information about the houses and their facilities, including photos, maps, and room configuration charts. When residence selection begins, it will include detailed instructions for ranking your choices.

What steps do I take if I need housing accommodations?

Please register with the Office of Accessible Education OAE and submit a Housing Accommodation Request Form by June 30 so that we can ensure you receive a housing assignment that meets your medical needs.

What is the price difference between different house types?

With the exception of Mirrielees, which costs slightly more, and co-ops which cost slightly less, every residence costs the same amount per quarter.

Will I rank residences within my neighborhood every year?

Yes, while neighborhood selection will only occur once, the building and room selection process will happen each year.

Do I have to rank residences with the same people I ranked neighborhoods with?

No, you can choose to rank houses as an individual, form a new group, or form a group with the same people you ranked neighborhoods with.

Can I rank houses as a group if I ranked neighborhoods as an individual?

Yes.

Which class years get priority for residence and room assignments?

In phases two and three, the assignment process is driven by seniority. The first students to be placed during residence and room assignments will be seniors, followed by juniors, sophomores, and students who have already had twelve quarters of housing.

How is class year calculated?

For the housing assignment process, class year is based on cohort year, or the year that you first came to Stanford. If you take a gap year and need to stay a year beyond your senior cohort year, you will remain in the senior cohort.

What class year will groups of students from different class years be considered when it comes to housing priority?

Students will be assigned priority based on the lowest priority level of any member of the group.

If rising sophomores are in a housing group with rising juniors, can they get all-sophomore housing?

It is possible, however, individuals and groups that are cohort-year sophomores will be given first preference for all-sophomore housing.

Roommates

How can I find a roommate?

Residential Education will create virtual opportunities for you to make connections within your neighborhood and find the people you would like to live with next year. Stay tuned for more information! In the meantime, we encourage you to connect with the other students assigned to your neighborhood in your neighborhood’s Facebook group.

If I ranked neighborhoods with a group, will they be my roommates?

Not necessarily. In the second phase, you can choose to rank residences within your neighborhood as an individual, with a new group, or with the same group. In the third phase of the housing assignment process, you will select a specific room within your assigned building. Students are prioritized for building and room assignments by class year. Students applying together as a group are not guaranteed to room together, as students will select their rooms in assignment number order, and there will not always be fully vacant rooms remaining when a group selects their room(s).

How do I know if I’m eligible to live in all-soph housing?  I took a gap year after my frosh year at Stanford. Can I live in all-sophomore housing next year?

If you consider yourself a sophomore, you are welcome to list the all-sophomore dorm(s) in your neighborhood as your top preferences for housing. Students who are cohort-year sophomores will be given first preference.

Sophomore Matching Process

As a rising sophomore, am I able to choose my roommate for next year?

Yes, you can apply as a group when applying for a building and room type within your neighborhood. Towards the end of summer there will be a process for selecting rooms. Students are prioritized for building and room selection by class year.

Will there be a separate application if I want to be matched with a roommate?

Yes, if you choose, you will have the opportunity to be hand matched with a roommate by housing staff. If you select this option, you will not apply through the regular housing application process.

If I choose to participate in the sophomore roommate matching process, will I automatically be assigned to an all-sophomore dorm?

Depending on demand, you may be assigned to an all-sophomore or upperclass residence.

Can I still be matched with a roommate if I ranked neighborhoods with a group?

Yes.

How does the roommate matching process affect residence selection?

You may choose either to rank houses as an individual or group or elect to be matched with a roommate.

How can I apply for assignment to a university theme house – ethnic theme house, co-op, fraternity, sorority or academic theme house?

On your housing application, you will also see all of the Academic, Ethnic and Co-op theme communities that are open to students from any neighborhood. These options are visible on the application because we anticipate having vacancies within these theme communities. Students assigned to academic theme communities or ethnic theme houses through the regular assignment process are not required to take part in theme programming or requirements. Students assigned to co-ops will be required to participate in the house cooking and cleaning duties. You are not required to list the theme communities on your application.

Fraternities and sororities manage their own assignments processes. For 2021-22, this process will be available to rising juniors and seniors.

What housing options are available to co-terms?

Due to potential space constraints within undergraduate housing, students with coterm status who were also in the senior cohort for the 2020-21 year will only be accommodated in undergraduate housing if space allows. This is true whether or not the student has been assigned to a neighborhood and/ or has guarantee quarters remaining.

Students in this situation are strongly encouraged to apply for graduate housing if they have not already done so. We are confident in our ability to accommodate coterm students in graduate housing.

I’m an undergraduate currently living in graduate housing (i.e., older/married undergraduate students or students with accommodations outside of EVGR-A or Mirrielees/Suites). What will neighborhoods mean for me? Will I have a neighborhood?

Yes! You will have a neighborhood! Undergraduates in graduate housing will have access to the neighborhood’s main dining and community spaces and will be connected to, and have access to, a dorm during their first year at Stanford. We’re still working out how we can provide access to a dorm in a student's upperclass years, but you’ll be a member of your neighborhood throughout your time at Stanford.

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Summer Quarter 2021  Updated (5/24/2021)

When will summer quarter housing assignments be announced?

Students who applied by the summer quarter undergraduate housing allocation deadline of May 7 will be notified of their assignments by email on Tuesday, May 25.

What if I did not apply but now would like to live on campus during summer quarter?

Undergraduate summer quarter housing is currently at capacity. Applications received after May 7th will be assigned on a rolling basis as space permits.

You may still submit a housing application in Axess if:

  • You are eligible to live on campus for summer quarter because you are a member of the freshman or sophomore cohorts. Juniors and seniors who will return to campus for a fifth year in 2021-22 may be assigned, if space permits.
  • You will be enrolled full-time for summer quarter or on a Flex Term and taking an approved, Stanford-funded Experiential Learning Opportunity (ELO).

Important considerations:

  • Any student who is eligible and wants to live on campus for summer quarter, but who has not yet filed a housing application, should do so immediately

Will students already on campus need to relocate?

We understand the burden that comes with needing to change housing assignments. We will make every effort to minimize the number of moves that need to occur; however, in order to ensure that requested friendship groups may be assigned together, some moves will likely be necessary.

When will students be able to move into their summer quarter residences?

Students currently living on campus who need to move to a new assignment will relocate June 16 - June 17. Students arriving for summer quarter will schedule a move-in appointment for some time between June 18 and June 20. Students can access the move-in portal to book an appointment time.

What if I am assigned housing and decide to cancel before I arrive?

If you are assigned housing and decide to cancel, you may do so in Axess without a fee. In order to help us accommodate other students and to ensure your student account is updated in a timely fashion, we strongly encourage you to cancel as soon as possible.

  • Log into Axess
  • Select Housing and Dining from the Student menu
  • Select Cancel Future Assignment

What if I want to leave in the middle of the quarter? Will I be released from my housing and dining contracts? Will I have to pay a fee?

If you decide that you want to leave in the middle of the quarter, you must file a termination of occupancy form within Axess.

  • Log into Axess
  • Select Housing and Dining from the Student menu
  • Select Terminate Occupancy

You will be released without additional fees provided you do the following:

  • completely vacate your residence, including taking your belongings with you
  • return your keys to your housing front desk
  • work with your housing front desk to update your room condition report

If you do not complete these tasks, you will continue to be charged for housing and dining. If you do terminate your housing in the middle of the quarter, you will be charged a prorated amount for housing and dining based on your move-out date and will not be able to return to housing in that quarter.

What is being done to make housing and dining safe?

To support physical distancing, we have reduced the density of students in residence halls by converting all rooms into singles. This means all students will be assigned to a single (private room) or a 2-bedroom apartment-style unit (each student in a private bedroom and sharing some common areas).

In residences with shared restrooms, the reduced density will limit the number of students that might need to use each restroom. Inside the restrooms, we have installed barriers between wash basins. We ask that you wear face coverings -- except when you are in the shower, brushing your teeth, etc. -- and that you maintain physical distancing by staggering restroom use when possible. R&DE dining and retail locations have implemented a comprehensive CleanDining program to minimize the spread of COVID-19 to students and staff. Learn more by visiting the CleanDining webpage.

What should I do about my belongings in storage? 

The belongings of students who left campus during the 2020 winter and spring quarters are being stored by our vendor, Collegeboxes, in their Santa Clara warehouse. 
If you are living on campus now, or plan to live on campus during summer quarter, you have until June 30 to retrieve your belongings. If you do not take action by the June 30 deadline, your items will be disposed of or donated.  Please contact Collegeboxes directly to make arrangements.

If you are not living on campus now, and decide not to live on campus over the summer, you may arrange to retrieve your belongings when you return to campus in the fall.

PLEASE REVIEW: Detailed information on retrieval of belongings on the R&DE website.

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