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Undergraduate FAQs

 

Undergraduate Assignment Process for 2021-22 Updated (4/9/2021)

I’m an incoming Frosh (class of 2025), how will I be assigned to a neighborhood?

How is my seniority determined for the assignments process? By the year I entered Stanford? My academic class year? What about co-terms, fifth year seniors, etc.? How will you classify students who have taken a gap year?

I’m interested in living in a University Theme House (co-op, fraternity, sorority, ethnic theme dorm or academic theme house). How does that work? You might be thinking, “I’m looking forward to having a neighborhood home, but I’ve always wanted to live in Ujamaa. Can I do that too?”

How do I know how much guaranteed housing I have, at this point?

How do I know if I’m eligible to live in all-soph housing?  I took a gap year after my frosh year at Stanford. Can I live in all-sophomore housing next year?

What housing options are available to co-terms?

Will you continue to have all-transfer housing for incoming transfer students (matriculating in fall 2021)?

I’m an undergraduate currently living in graduate housing (i.e., older/married undergraduate students or students with accommodations outside of EVGR-A or Mirrielees/Suites). What will neighborhoods mean for me? Will I have a neighborhood?

What if I want to change neighborhoods?

 

Spring Quarter 2021   Updated (2/25/2021)

When will spring quarter housing assignments be announced?

What if I did not apply but now would like to live on campus during spring quarter?

Will students already on campus need to relocate?

When will students be able to move into their spring quarter residences?

What if I am assigned housing and decide to cancel before I arrive?

What if I want to leave in the middle of the quarter? Will I be released from my housing and dining contracts? Will I have to pay a fee?

What is being done to make housing and dining safe?

What should I do about my belongings in storage?

 

Undergraduate Assignment Process for 2021-22   Updated (4/9/2021)

I’m an incoming Frosh (class of 2025), how will I be assigned to a neighborhood?

Incoming frosh do not need to apply for a neighborhood.  As in previous years, after accepting their offer of admission, incoming students will indicate their housing preferences via the Approaching Stanford process in May and early June. Incoming frosh will be able to rank their preferences for the following housing communities:

  • All-Frosh Housing in a neighborhood
  • University Theme House – Ethnic Theme Dorm (4-class): Casa Zapata, Muwekma-Tah-Ruk, Okada, or Ujamaa,
  • University Theme House – Academic (4-class): Immersion in the Arts - Living in Culture (ITALIC), Public Service and Civic Engagement, and Structured Liberal Education (SLE - 2 all-frosh houses and 1 all-sophomore house)

As in previous years, students will be “hand matched” with a roommate their first-year, who they will meet when they arrive on campus.

How is my seniority determined for the assignments process? By the year I entered Stanford? My academic class year? What about co-terms, fifth year seniors, etc.? How will you classify students who have taken a gap year?

As we have done in prior year assignments, class year will continue to be calculated using a student’s cohort year, which is based on the year the student matriculated at Stanford. Using cohort years allows students to remain with the friends they made during their frosh year, even if students take a gap year. Students who don’t wish to live with their cohorts are welcome to apply with students from other upperclass cohort years. As a reminder, seniors have first priority in assignments, followed by juniors and then sophomores. 

I’m interested in living in a University Theme House (co-op, fraternity, sorority, ethnic theme dorm or academic theme house). How does that work? You might be thinking, “I’m looking forward to having a neighborhood home, but I’ve always wanted to live in Ujamaa. Can I do that too?”

Yes! Everyone will have a neighborhood home. At the same time, our University Theme Houses are open to all students across all neighborhoods. You will have the opportunity to apply to live in the UTH of greatest interest to you.

How do I know how much guaranteed housing I have, at this point?

Undergraduate students are guaranteed 12 complete or partial quarters of housing. Please note that current seniors with coterm status are strongly encouraged to apply for housing in the graduate housing Lottery. Current seniors with coterm status will be accommodated in undergraduate housing only if there is space available.

How do I know if I’m eligible to live in all-soph housing?  I took a gap year after my frosh year at Stanford. Can I live in all-sophomore housing next year?

If you consider yourself a sophomore, you are welcome to list the all-sophomore dorm(s) in your neighborhood as your top preferences for housing. Students who are cohort-year sophomores will be given first preference.

What housing options are available to co-terms?

Current undergraduate seniors who need to return next year to complete their coterm degree are strongly encouraged to apply for housing in the graduate lottery. We are optimistic about our ability to accommodate coterm demand in the graduate lottery. Coterms may also apply for undergraduate housing, but space may be limited.

Will you continue to have all-transfer housing for incoming transfer students (matriculating in fall 2021)?

Yes! We’ve heard from transfer students that this has been an important part of their experience. We are planning to provide transfer housing in one of our upperclass houses, but we have not yet identified which one. We’re also considering rotating the transfer housing location from year to year. Incoming transfer students (matriculating in fall 2021) do not need to apply for a neighborhood. Like incoming frosh, they will fill out housing related forms during the Approaching Stanford process. These forms will be used to hand match new transfers with a roommate for their first-year, who they will meet when they arrive on campus. Transfer students who are older, have a partner/ spouse, or children can be accommodated in graduate housing.

I’m an undergraduate currently living in graduate housing (i.e., older/married undergraduate students or students with accommodations outside of EVGR-A or Mirrielees/Suites). What will neighborhoods mean for me? Will I have a neighborhood?

Yes! You will have a neighborhood! Undergraduates in graduate housing will have access to the neighborhood’s main dining and community spaces and will be connected to, and have access to, a dorm during their first year at Stanford. We’re still working out how we can provide access to a dorm in a student's upperclass years, but you’ll be a member of your neighborhood throughout your time at Stanford.

What if I want to change neighborhoods?

To build cohesive communities, the ResX Task Force envisioned incentives to encourage students to stay in their original neighborhoods. Higher priority in your neighborhood assignments process is one such incentive. Having said that, people will be able to move! One approach would be to apply to transfer to a different neighborhood with a friend group but receive lower priority with your housing assignment in the neighborhood. However, students who have experiences that require a move, such as Title IX incidents, will be able to do so swiftly while preserving the priority assignment of their cohort.

 

Spring Quarter 2021  Updated (2/25/2021)

When will spring quarter housing assignments be announced?

Students who applied by the spring quarter undergraduate housing allocation deadline of February 16 will be notified of their assignments by email on Friday, March 5.

What if I did not apply but now would like to live on campus during spring quarter?

You may still submit a housing application in Axess if:

  • You are eligible to live on campus for spring quarter because you are a member of the junior or senior cohorts.
  • You are a first-year or sophomore who has been approved to live on campus due to special circumstances.

Important considerations:

  • Any student who is eligible and wants to live on campus for spring quarter, but who has not yet filed a housing application, should do so immediately. Space is limited.
  • You will not be able to apply as a group with students who applied by the February 16 deadline.

First-year and sophomore students who wish to be approved to live on campus due to special circumstances can share concerns about their individual situations by sending an email to undergraduatestudentsupport@stanford.edu.

Will students already on campus need to relocate?

We understand the burden that comes with needing to change housing assignments. We will make every effort to minimize the number of moves that need to occur; however, in order to ensure that requested friendship groups may be assigned together, some moves will likely be necessary.

When will students be able to move into their spring quarter residences?

Students currently living on campus who need to move to a new assignment will relocate March 20 - March 22. Students arriving for spring quarter will schedule a move-in appointment for some time between March 24 and March 28.

What if I am assigned housing and decide to cancel before I arrive?

If you are assigned housing and decide to cancel, you may do so in Axess without a fee. In order to help us accommodate other students and to ensure your student account is updated in a timely fashion, we strongly encourage you to cancel as soon as possible.

  • Log into Axess
  • Select Housing and Dining from the Student menu
  • Select Cancel Future Assignment

What if I want to leave in the middle of the quarter? Will I be released from my housing and dining contracts? Will I have to pay a fee?

If you decide that you want to leave in the middle of the quarter, you must file a termination of occupancy form within Axess.

  • Log into Axess
  • Select Housing and Dining from the Student menu
  • Select Terminate Occupancy

You will be released without additional fees provided you do the following:

  • completely vacate your residence, including taking your belongings with you
  • return your keys to your housing front desk
  • work with your housing front desk to update your room condition report

If you do not complete these tasks, you will continue to be charged for housing and dining. If you do terminate your housing in the middle of the quarter, you will be charged a prorated amount for housing and dining based on your move-out date and will not be able to return to housing in that quarter.

What is being done to make housing and dining safe?

To support physical distancing, we have reduced the density of students in residence halls, by converting all rooms into singles. This means all students will be assigned to a single (private room) or a 2-bedroom apartment-style unit (each student in a private bedroom and sharing some common areas).

In residences with shared restrooms, the reduced density will limit the number of students that might need to use each restroom. Inside the restrooms, we have installed barriers between wash basins. We ask that you wear face coverings -- except when you are in the shower, brushing your teeth, etc. -- and that you maintain physical distancing by staggering restroom use when possible. The restrooms, and all common areas in residences receive enhanced cleaning and disinfecting twice daily, seven days a week.

R&DE dining and retail locations have implemented a comprehensive CleanDining program to minimize the spread of COVID-19 to students and staff. Learn more by visiting the CleanDining webpage.

What should I do about my belongings in storage? 

The belongings of students who left campus during the 2020 winter and spring quarters are being stored by our vendor, Collegeboxes, in their Santa Clara warehouse. The university will support the cost of storage or shipping these belongings until June 30, 2021. After this date, students are responsible for storage or shipping costs.

This means that, whether or not you return to campus during spring quarter 2021, you will need to make decisions in the coming weeks to avoid storage or shipping charges. If you will be living on campus, you may wish to have your belongings delivered once you move in. However, please consider the option of having your items shipped to you before your arrival. This will allow you to select and bring to campus only the essential items. Given the uncertainties of the COVID-19 pandemic, we recommend students only bring what they can carry to campus, like two suitcases and a backpack.

Students who are not returning to campus should make arrangements before the June deadline to retrieve their belongings or have them shipped. A reminder email with detailed instructions and deadlines will be sent to students in the next week. Information on retrieval of belongings is also available on the R&DE website.