Undergraduate FAQs

 

Undergraduate Housing Assignments Updated (5/24/2021)

(Jump to Summer Quarter 2021)

 

Undergraduate Housing Assignments Overview

How do I know how much guaranteed housing I have, at this point?

I’m an incoming Frosh (class of 2025), how will I be assigned to a neighborhood?

Will you continue to have all-transfer housing for incoming transfer students (matriculating in fall 2021)?

 

Round One: Neighborhood Assignments

Can I change neighborhoods?

Why are EVGR-A and Mirrielees in every neighborhood?

 

Round Two: Building Assignments

What happens in the second round of assignments?

Building Selection

What resources are available to help us make informed decisions during the residence selection phase?

What steps do I take if I need housing accommodations?

What is the price difference between different house types?

Will I rank residences within my neighborhood every year?

Do I have to rank residences with the same people I ranked neighborhoods with?

Can I rank houses as a group if I ranked neighborhoods as an individual?

Which class years get priority for residence and room assignments?

How is class year calculated?

What class year will groups of students from different class years be considered when it comes to housing priority?

If rising sophomores are in a housing group with rising juniors, can they get all-sophomore housing?

 

Round Three: Room Assignments

How will room selection work?

What is I'm not available to select my room online?

How can I apply for a reassignment?

 

Dining

Visit the neighborhood dining page of the R&DE website for information.

 

Summer Quarter 2021   Updated (5/24/2021)

When will summer quarter housing assignments be announced?

What if I did not apply but now would like to live on campus during summer quarter?

Will students already on campus need to relocate?

When will students be able to move into their summer quarter residences?

What if I am assigned housing and decide to cancel before I arrive?

What if I want to leave in the middle of the quarter? Will I be released from my housing and dining contracts? Will I have to pay a fee?

What is being done to make housing and dining safe?

What should I do about my belongings in storage?

 

Undergraduate Housing Assignments Overview

The undergraduate housing assignments process has been redesigned for the 2021-2022 year to align with the ResX initiative. A key finding, from conversations with hundreds of students, is that students want to maintain the friendships and communities they develop during their frosh year. This is the foundation of the neighborhood housing assignment process. 

  • Undergraduate housing has been divided into eight neighborhoods. Every neighborhood includes a mix that will generally include frosh and multi-year residences, university ethnic and academic theme houses, Row houses, Greek houses, cooperatives, apartment-style residences and housing accommodations for students with disability-related needs.
  • Beginning this autumn, frosh will be matched with roommates and assigned to neighborhoods and residences; most will stay in that neighborhood throughout their time at Stanford, building and sustaining their communities.
  • For 2021-2022 only, rising sophomores who missed the frosh housing experience due to the pandemic will have the option to be assigned roommates and housing (as the frosh are) and may request to live in all-sophomore housing.

In three separate selection rounds, rising sophomores, juniors and seniors will 1) indicate their neighborhood preference, 2) rank their preferred residences within that neighborhood, and 3) select their rooms. Students will receive an email notification with instructions at the beginning of each selection round.

How do I know how much guaranteed housing I have, at this point?

Undergraduate students are guaranteed 12 complete or partial quarters of housing. 

I’m an incoming Frosh (class of 2025), how will I be assigned to a neighborhood?

Incoming frosh do not need to apply for a neighborhood.  As in previous years, after accepting their offer of admission, incoming students will indicate their housing preferences via the Approaching Stanford process in May and early June. Incoming frosh will be able to rank their preferences for the following housing communities:

  • All-Frosh Housing in a neighborhood
  • University Theme House – Ethnic Theme Dorm (4-class): Casa Zapata, Muwekma-Tah-Ruk, Okada, or Ujamaa,
  • University Theme House – Academic (4-class): Immersion in the Arts - Living in Culture (ITALIC), Public Service and Civic Engagement, and Structured Liberal Education (SLE - 2 all-frosh houses and 1 all-sophomore house)

As in previous years, students will be “hand matched” with a roommate their first-year, who they will meet when they arrive on campus.

Will you continue to have all-transfer housing for incoming transfer students (matriculating in fall 2021)?

Yes! We’ve heard from transfer students that this has been an important part of their experience. We are planning to provide transfer housing in one of our upperclass houses. We’re also considering rotating the transfer housing location from year to year. Incoming transfer students (matriculating in fall 2021) do not need to apply for a neighborhood. Like incoming frosh, they will fill out housing related forms during the Approaching Stanford process. These forms will be used to hand match new transfers with a roommate for their first-year, who they will meet when they arrive on campus. Transfer students who are older, have a partner/ spouse, or children can be accommodated in graduate housing.

Round One: Neighborhood Assignments

Can I change neighborhoods?

To build cohesive communities, the ResX Task Force envisioned incentives to encourage students to stay in their original neighborhoods. Higher priority in your neighborhood assignments process is one such incentive.

  • You may live in a residence outside your neighborhood, if you are in a university theme house, for two of your three upperclass years. You may add a third year if you accept a student staff assignment outside your neighborhood.
  • For students who simply want to change neighborhoods, there will be a process for students to file neighborhood change requests available next spring (for the 2022-2023 year) when current seniors are preparing to leave their neighborhoods. More details on this process will be available next spring. Exception: Students who have verified OAE or Title IX reasons for changing neighborhoods will be prioritized for immediate reassignment with no penalty.

Why are EVGR-A and Mirrielees in every neighborhood?

We recognize that these apartments are sought after by students, so we want to assure that these options are available to students of any neighborhood. Each neighborhood has a floor or section of Mirrielees and EVGR-A.

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Round Two: Building Assignments

What happens in the second round of assignments?

On June 21, you will receive an invitation to rank preferences for housing within your assigned neighborhood. You can apply individually or in a group of up to eight students. You can rank your choices with the same group from the first round, or form a new group for this round. 

For Sophomores
Many of you have expressed interest in having the roommate matching process that you would have experienced your first-year at Stanford. When neighborhood assignments were announced on May 21, that letter included information about a roommate matching program for rising sophomores. If you are interested, we will match you with a roommate for next year in a similar way that incoming frosh are matched. We strongly encourage rising sophomores to consider participating in this program as a way to alleviate any stress you may be feeling regarding the assignment process. The deadline to submit the application is 5 p.m. on June 21.

Building Selection

What resources are available to help us make informed decisions during the residence selection phase?

The R&DE building assignments page has detailed information about the houses and their facilities, including photos, maps, and room configuration charts. When residence selection begins, it will include detailed instructions for ranking your choices.

What steps do I take if I need housing accommodations?

Please register with the Office of Accessible Education OAE and submit a Housing Accommodation Request Form by June 30 so that we can ensure you receive a housing assignment that meets your medical needs.

What is the price difference between different house types?

With the exception of Mirrielees, which costs slightly more, and co-ops which cost slightly less, every residence costs the same amount per quarter.

Will I rank residences within my neighborhood every year?

Yes, while neighborhood selection will only occur once, the building and room selection process will happen each year.

Do I have to rank residences with the same people I ranked neighborhoods with?

No, you can choose to rank houses as an individual, form a new group, or form a group with the same people you ranked neighborhoods with.

Can I rank houses as a group if I ranked neighborhoods as an individual?

Yes.

Which class years get priority for residence and room assignments?

In phases two and three, the assignment process is driven by seniority. The first students to be placed during residence and room assignments will be seniors, followed by juniors, sophomores, and students who have already had twelve quarters of housing.

How is class year calculated?

For the housing assignment process, class year is based on cohort year, or the year that you first came to Stanford. If you take a gap year and need to stay a year beyond your senior cohort year, you will remain in the senior cohort.

What class year will groups of students from different class years be considered when it comes to housing priority?

Students will be assigned priority based on the lowest priority level of any member of the group.

If rising sophomores are in a housing group with rising juniors, can they get all-sophomore housing?

It is possible, however, individuals and groups that are cohort-year sophomores will be given first preference for all-sophomore housing.

 

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Round Three: Room Assignments

How will room selection work?

This year, the room assignment process will be held online. Students will pick rooms based on their application numbers, lowest to highest. Since application numbers were allocated by class year, seniors will pick first, then juniors, then sophomores.

You will only be able to select a room within the building and room type you have been assigned.

Your specific selection date and time as well as a link to the room selection portal will be included in your assignment email.

You may pick your room at any point beginning at the room selection time noted on your assignment email and ending on August 13 at noon (PT). In order to have the widest selection of rooms to pick from, you should plan to select your room as close to your selection time as possible. If you have not selected a room by noon (PT) on August 13, you will automatically be assigned to a room within your building and room type.

Exceptions
Students who have elected to participate in the sophomore roommate matching program will be automatically assigned to a room within their residence with their matched roommate(s). They will not participate in this room selection process.

If you or a group member have a medical accommodation for housing, you may have already been assigned to a specific room. You will receive a separate email with the specific room or unit number if this applies to you. Students who have been assigned to a specific room or unit due to a disability need will not participate in the room selection process.

If you have been assigned to a Greek house, you will not participate in this room selection process. Contact your Greek leadership for more information.

If you have been assigned to 576 Alvarado, Columbae, Enchanted Broccoli Forest, Hammarskjold, Kairos or Synergy, you will not participate in this room selection process as your co-operative house uses a unique method of assigning rooms, which will take place during autumn quarter move-in. Contact the leadership of these houses for more information.

If you have been assigned to the Ng Humanities Theme, you will still participate in the room selection process. However, students will not select rooms in application number order. Instead, the Ng Resident Fellows have assigned an order number to each of the groups or individuals that pre-assigned to the house. Students will pick rooms based on this order, according to the date and time listed above. Contact the leadership of this house for more information.

What if I’m not available to select my room online?

If you would like a proxy to select a room on your behalf, you should click this link to access the proxy form. You will be required to enter the last name of the student you would like to serve as your proxy as well as their student ID number.

How can I apply for a reassignment?

If you would like to apply for reassignment, you may do so in Axess.

  • Log onto Axess
  • Select Housing and Dining from the Student menu
  • Select Apply for Reassignment on the left-hand menu

Students are only able to apply for reassignment within their neighborhood or to a University Theme House. Reassignments will only be made if there are vacancies available after all students waiting for housing have been assigned.

 

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Summer Quarter 2021  Updated (5/24/2021)

When will summer quarter housing assignments be announced?

Students who applied by the summer quarter undergraduate housing allocation deadline of May 7 will be notified of their assignments by email on Tuesday, May 25.

What if I did not apply but now would like to live on campus during summer quarter?

Undergraduate summer quarter housing is currently at capacity. Applications received after May 7th will be assigned on a rolling basis as space permits.

You may still submit a housing application in Axess if:

  • You are eligible to live on campus for summer quarter because you are a member of the freshman or sophomore cohorts. Juniors and seniors who will return to campus for a fifth year in 2021-22 may be assigned, if space permits.
  • You will be enrolled full-time for summer quarter or on a Flex Term and taking an approved, Stanford-funded Experiential Learning Opportunity (ELO).

Important considerations:

  • Any student who is eligible and wants to live on campus for summer quarter, but who has not yet filed a housing application, should do so immediately

Will students already on campus need to relocate?

We understand the burden that comes with needing to change housing assignments. We will make every effort to minimize the number of moves that need to occur; however, in order to ensure that requested friendship groups may be assigned together, some moves will likely be necessary.

When will students be able to move into their summer quarter residences?

Students currently living on campus who need to move to a new assignment will relocate June 16 - June 17. Students arriving for summer quarter will schedule a move-in appointment for some time between June 18 and June 20. Students can access the move-in portal to book an appointment time.

What if I am assigned housing and decide to cancel before I arrive?

If you are assigned housing and decide to cancel, you may do so in Axess without a fee. In order to help us accommodate other students and to ensure your student account is updated in a timely fashion, we strongly encourage you to cancel as soon as possible.

  • Log into Axess
  • Select Housing and Dining from the Student menu
  • Select Cancel Future Assignment

What if I want to leave in the middle of the quarter? Will I be released from my housing and dining contracts? Will I have to pay a fee?

If you decide that you want to leave in the middle of the quarter, you must file a termination of occupancy form within Axess.

  • Log into Axess
  • Select Housing and Dining from the Student menu
  • Select Terminate Occupancy

You will be released without additional fees provided you do the following:

  • completely vacate your residence, including taking your belongings with you
  • return your keys to your housing front desk
  • work with your housing front desk to update your room condition report

If you do not complete these tasks, you will continue to be charged for housing and dining. If you do terminate your housing in the middle of the quarter, you will be charged a prorated amount for housing and dining based on your move-out date and will not be able to return to housing in that quarter.

What is being done to make housing and dining safe?

To support physical distancing, we have reduced the density of students in residence halls by converting all rooms into singles. This means all students will be assigned to a single (private room) or a 2-bedroom apartment-style unit (each student in a private bedroom and sharing some common areas).

In residences with shared restrooms, the reduced density will limit the number of students that might need to use each restroom. Inside the restrooms, we have installed barriers between wash basins. We ask that you wear face coverings -- except when you are in the shower, brushing your teeth, etc. -- and that you maintain physical distancing by staggering restroom use when possible. R&DE dining and retail locations have implemented a comprehensive CleanDining program to minimize the spread of COVID-19 to students and staff. Learn more by visiting the CleanDining webpage.

What should I do about my belongings in storage? 

The belongings of students who left campus during the 2020 winter and spring quarters are being stored by our vendor, Collegeboxes, in their Santa Clara warehouse. 
If you are living on campus now, or plan to live on campus during summer quarter, you have until June 30 to retrieve your belongings. If you do not take action by the June 30 deadline, your items will be disposed of or donated.  Please contact Collegeboxes directly to make arrangements.

If you are not living on campus now, and decide not to live on campus over the summer, you may arrange to retrieve your belongings when you return to campus in the fall.

PLEASE REVIEW: Detailed information on retrieval of belongings on the R&DE website.

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