Graduate Housing Lottery 2022-2023

 

 

Graduate Housing Lottery 2022-2023

FOR STUDENTS INTERESTED IN RENEWING THEIR HOUSING OR APPLYING FOR HOUSING

How do I apply for summer 2022 housing?

How do I apply for 2022-23 academic year housing?

Who can renew their contract for 2022-23 and bypass the Lottery?

Who is eligible to renew?

I am living in Stanford assigned off-campus housing, can I renew?

I am a non-matriculated student, can I renew?

I have an academic-year contract in an apartment that closes for the summer. Can I renew?

How do I renew my contract for 2022-23 housing?

Will I be assigned if I apply for the 2022-23 Lottery?

I am a coterminal student. Should I apply for graduate housing?

What if I have a medical need for a certain type of housing?

Will there be construction or renovation projects in graduate housing next year?

Can I sublicense my apartment if I will be away this summer?

If I live in a shared apartment, will I get a roommate this summer or this fall?

What happens if I am assigned housing, but I cannot get to campus because of travel restrictions or because I cannot obtain a visa?

 

Graduate Lottery 2022-2023

FOR STUDENTS INTERESTED IN RENEWING THEIR HOUSING OR APPLYING FOR HOUSING

How do I apply for summer 2022 housing?

You may apply for Summer 2022 on Axess Wednesday, March 30 and Thursday, May 5, 2022. Select Apply for Housing within the Housing and Dining section of Axess. You may apply anytime during that window and will receive a random first-round lottery number. 

The deadline to apply or update your preferences on the application for the first-round of summer assignments is Thursday, May 5, 2022. You can withdraw the application until May 10, 2022. Summer assignment results will be announced on Saturday, May 21, 2022.

If you miss the Thursday, May 5, 2022 deadline, apply for the second-round as early as possible, as your position depends on the date you apply. Assignments are made on a rolling basis as students apply from Tuesday, May 24, 2022 to Friday, July 15, 2022.

Summer assignments only cover the summer term. If you wish to continue in housing into the 2022-23 year, you will need to file a second application for autumn quarter 2022-23.

How do I apply for 2022-23 academic year housing?

You may apply for the 2022-23 academic year on Axess between Wednesday, March 30 and Thursday, May 5, 2022. Select Apply for Housing within the Housing and Dining section of Axess. You may apply anytime during that window and will receive a random first-round lottery number. 

The deadline to apply, update your preferences, or withdraw the application for the First Round Lottery for autumn is Thursday, May 5, 2022. You can withdraw the application until May 10, 2022. Lottery assignment results will be announced on Saturday, May 21, 2022

If you miss the Thursday, May 5, 2022 deadline, apply for the Second Round as early as possible, as your position depends on the date you apply.

The deadline to apply, update your preferences, or withdraw an application for the Second Round of autumn assignments is Tuesday, July 5, 2022. Second Round assignment results will be announced on Saturday, July 23, 2022.

After the Second Round, Rolling Assignments are made on a rolling basis as students apply from Monday, July 25 to Friday, October 28, 2022

New students will continue to have a high priority throughout their first year. The assignment priority for continuing matriculated students and postdocs is based on their academic program and years in housing.

If you wish to apply for winter or spring quarter 2022-23, you should still submit your application by the Thursday, May 5, 2022 deadline or as early as possible thereafter. While your application will not be processed until later in the year, applying early will give you a better position on the list. 

The deadline to apply, update your preferences, or withdraw winter or spring quarter applications is Friday, October 28, 2022 for winter quarter 2023 and Friday, February 10, 2023 for spring quarter 2023.

Who can renew their contract for 2022-23 and bypass the Lottery?

Some matriculated students are qualified to renew their contracts for the subsequent academic year in a simple, one-step process that bypasses the Lottery. A student's degree program will be the guide for housing priority and will determine whether or not a student can renew.

Who is eligible to renew?

  • Doctoral students (PhD, DMA & JSD) who are living in housing during the spring quarter and have been in housing for fewer than six years.
  • MD students who are living in housing during the spring quarter and have been in housing for fewer than five years.
  • JD students who are living in housing during the spring quarter and have been in housing for fewer than three years.
  • Master's students with children who are living in housing during the spring quarter and have lived in housing for one year.

To qualify for contract renewal, you must:

  • Have at least one remaining year of medium housing assignment priority.
  • Remain in the same housing (i.e., single student, couple without children or student with children) through the summer and following year.
  • Currently have a full-year contract in an on-campus residence. Be an enrolled, matriculated student in good academic and financial standing with the university through the year you are renewing.
  • Renew by the graduate housing First-round Lottery deadline, Thursday, May 5, 2022.

I am living in Stanford assigned off-campus housing, can I renew?

If you are living in an off-campus subsidized apartment, you will not be able to renew your contract for the 2022-23 year, but if you have medium priority years remaining and are applying for the same category of housing, you will receive a special off-campus housing priority in the 2022 Lottery. 

I am a non-matriculated student, can I renew?

Non-matriculated students are not eligible to renew their contracts for the 2022-23 year. They should apply for the housing Lottery on Axess by May 5, 2022 and will be assigned after we have met the demand from matriculated students for their type of housing. If your status changes to non-matriculated student after you renew or have been assigned university housing, you must contact Housing Assignments immediately as you may no longer be eligible for housing.

I have an academic-year contract in an apartment that closes for the summer. Can I renew?

If you are living in an academic-year residence that is closed for the summer, we will not be able to offer you a renewal in place. In order to secure housing for the summer and following year you must submit two housing applications on Axess during the Lottery, one for summer and one for the next academic year starting in autumn, and be willing to accept any other housing assignment that is open all year. If you have medium priority years remaining, you will be assigned in a special renewal process in advance of the Lottery to an apartment that is available for both the summer and autumn so you only have to move once.

How do I renew my contract for 2022-23  housing?

You may renew your contract for the 2022-23 academic year on Axess between Wednesday, March 30 and Thursday, May 5, 2022. Select Renew Your Contract within the Housing and Dining section of Axess. The deadline to renew is Thursday, May 5, 2022. You can withdraw the renewal until May 10, 2022. 

Will I be assigned if I apply for the 2022-23 Lottery?

Regardless of their priority level, we are strongly encouraging all graduate students and postdocs who need housing to apply for the Lottery.

For 2021-22, we were able to accommodate all matriculated students who applied on time and ranked all of the housing options.

I am a coterminal student. Should I apply for graduate housing?

Students with coterm status who are seniors or beyond (i.e. students who matriculated in 2018 or earlier) may apply for either graduate or undergraduate housing. They may not apply for both processes.

We are confident that we will be able to accommodate coterm students seeking graduate housing as long as they are willing to accept any assignment within graduate housing.

Coterms interested in applying for undergraduate housing should complete their undergraduate housing applications before the April 18 undergraduate housing deadline. These students will then participate in the House and Room Selection process like all other undergraduates and will select at the same time as the seniors. Please remember that a meal plan is required in all undergraduate residences, except Mirrielees. Students who transition from undergraduate to graduate status mid-year may not be eligible to move from undergraduate to graduate housing and students will not be granted meal plan waivers due to coterm status. Students with financial need should consult Financial Aid.

Coterms who matriculated in 2018 or earlier (current seniors and beyond) are eligible to apply for graduate or undergraduate housing regardless of their tuition group. However, coterms who have conferred or will confer their undergraduate degree this June are only eligible to apply for graduate housing.

What if I have a medical need for a certain type of housing?

If you have special housing needs due to a disability or documented medical condition, or if your spouse, partner, or child has a disability, you should apply for early assignment through the Office of Accessible Education (OAE). You need to first register with the OAE to get access to the accommodation form. The deadline to submit an application for housing on Axess and submit your Medical Accommodation request form at https://oaeconnect.stanford.edu is 5:00 p.m. on Friday, April 15, 2022. Medical accommodation results will be announced by email on Wednesday, May 4, 2022.

If you are registering with the OAE for the first time, you should do so by April 5, 2022 or as soon as possible if you miss that deadline, as it may take some time for your housing accommodation request form to show up in the OAE|Connect portal after you submit your initial registration. If you are already registered with the OAE, you should see the housing accommodation request when you log on to OAE|Connect.

If you are eligible to renew your contract and do not need any changes to your assignment, you do NOT need to file a medical accommodation request with the OAE. If you are living in off-campus subsidized housing and require a medical accommodation, you should file a new request with the OAE as you are not eligible to renew.

If you are applying as a group, all of the group members must be eligible for the same accommodation in order to be assigned with you, unless they are a required roommate as part of your accommodation.

Will there be construction or renovation projects in graduate housing next year?

R&DE manages renovation, maintenance and replacement schedules for all residential buildings and their furniture and furnishings. Adhering to these schedules helps us ensure your safety and comfort, keeps us in compliance with applicable building and safety codes, and supports the longevity of residential buildings and systems.

To the extent possible, we work to minimize the inconvenience of these projects for students. Some projects, however, will require relocations. Because this may affect your housing preferences, we are providing here a list of major renovation projects scheduled for the 2022-23 and 2023-24 academic years.

Please note, schedules and plans can change.

Escondido Village Low-Rises
Buildings 84, 85 & 86: Summer 2022
Buildings 81, 82 & 83: Fall 2022
Buildings 78, 79 & 80: Winter 2023
Buildings 75, 76 & 77: Spring 2023
Buildings 71, 72 & 73: Summer 2023
Buildings 68, 69 & 70: Fall 2023
Buildings 65, 66 & 67: Winter 2024
Buildings 61, 62 & 64: Spring 2024
Buildings 58, 59 & 60: Summer 2024
Buildings 55, 56 & 57: Fall 2024

Escondido Village High-Rises
Blackwelder (all): Fall 2022 – Summer 2023
Quillen (all): Fall 2023 – Summer 2024

Lyman
Lyman 1 (half fall/winter, half spring/summer): Fall 2024 – Summer 2025
Lyman 3 (half fall/winter, half spring/summer): Fall 2025 – Summer 2026

Escondido Village Studios
Studio 2 (phased in blocks of 64 beds per quarter): Spring 2022 – Winter 2023
Studio 6 (phased in blocks of 64 beds per quarter): Spring 2023 – Spring 2024

Munger
Munger 1 (phased in blocks of 50 beds per quarter): Fall 2022 – Summer 2023
Munger 2 (phased in blocks of 50 beds per quarter): Summer 2023 – Fall 2023

Can I sublicense my apartment if I will be away this summer?

Students who renew their contract for 2022-23 are required to keep the summer portion of their 2021-22 contract. However, students are eligible to sublicense their space to another Stanford affiliate. See the sublicensing website for more details.

Please note that students living in the off campus, subsidized housing program and in academic year buildings are not eligible to sublicense.

If I live in a shared apartment, will I get a roommate this summer or this fall?

If you live in a shared apartment, it is possible that a roommate will be assigned to your unit.

If you have a friend who would like to move into a vacancy in your apartment, please have them either Apply for Housing if they are not yet assigned or Apply for Reassignment if they are already living in R&DE Student Housing. They can add a note on their application in the comment section or roommate preference section listing your name and apartment information.

If you want to be certain you won’t have a roommate, you can request to move to a private studio apartment by selecting Apply for Reassignment within the Housing and Dining section of Axess.

The last date we will make assignments or reassignments for spring quarter is Friday, April 29, 2022. If you are reassigned during the spring quarter you can renew in your new location and bypass the Lottery.

If you or your friend do not want to move until the summer or autumn, you may apply as a group during the Lottery. It is possible for students to renew their contract and still enter group information if they would like a particular friend to join them in their apartment.

What happens if I am assigned housing, but I cannot get to campus because of travel restrictions or because I cannot obtain a visa?

If you need to cancel your housing assignment due to visa issues, travel restrictions, or other COVID-19 related circumstances, you can file a petition within the Axess Housing and Dining portal and request that the cancellation fee be waived.

You may Cancel Your Future housing within the Housing and Dining section of Axess up to two days before your contract start date.

After that, you will need to file a help request or email studenthousing@stanford.edu to cancel your contract.

If you don’t want to cancel, but your arrival will be significantly delayed due to visa issues, travel restrictions, or other COVID-19 related circumstances, we may be able to hold your apartment for you. File a help ticket with R&DE Student Housing Assignments for assistance.

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