Sublicensing in Graduate Housing
THE SUBLICENSING PROGRAM IS NOT AVAILABLE AT THIS TIME.
Note: In order to comply with county orders related to COVID-19, and to support the health of our residents and greater community, sublicensing requests are not being accepted at this time. Please continue to check back periodically for updates. Thank you for your understanding and cooperation.
Due to the ongoing COVID-19 pandemic, sublicensing in graduate housing will not be allowed during summer quarter 2021. We recognize that this can cause hardship for students who renew their housing for the 2021-22 year, but do not wish to remain in residence during summer 2021.
Summer Housing 2021 Options for Graduate Students who Renew
In order to help students through this difficult time, we are offering graduate students who renew their contract for 2021-22 three options for managing the summer 2021 portion of their housing contract. These options are only being offered during summer 2021 due to the current state of the COVID-19 pandemic, and will not be available in future years.
Please note that the options below are only available to students who renew their housing contract for the 2021-22 year. Students who are currently in a full-year contract who do not renew their housing are not obligated to keep the summer portion of their housing contract. They can simply file a Termination of Occupancy form in Axess, indicating the date they will completely move out of their residence and return their key.
If you renew your contract for the 2021-22 year, you may take one of the following actions for summer 2021.
Keep the summer portion of your contract. No action is needed if you wish to exercise this option. You will be billed for the full summer quarter.
Completely move out for the summer. File a Termination of Occupancy form in Axess, indicating the date you will move out for the summer. You must file your termination and move out on or before July 1. Your billing will end on the date you move out, but no earlier than June 14. Your contract and billing will resume on the date you move back into Stanford housing or September 10, whichever is sooner. You will need to schedule a move-in appointment prior to your arrival.
You must remove all of your personal belongings from your apartment and return your key on or before your move-out date.
If you need to return before September 1, you should make arrangements to do so with your Housing Service Center. You will not be eligible to return before August 1.
When you return to housing, you will be assigned back into the same general housing location and apartment type, but you may not be assigned back into the exact apartment you vacated.
Lock and Go. If you do not wish to remove your belongings from your apartment and/ or you want to ensure you keep the exact same apartment for the 2021-22 year, you may leave your belongings in place. You must vacate your apartment on or before July 1 and return your key. You will not be charged July or August rent on your apartment. Instead, you will be charged a flat fee of $550 for storage of your items for July and August. Your full billing will resume September 1. This option is only available for students who renew into he same apartment for the 2021-22 year.
If you need to return before September 1, you should make arrangements to do so with your Housing Service Center and your billing will resume when you reoccupy your apartment. You will not be eligible to return before August 1. No portion of the Lock and Go fee will be refunded if you return before September 1.
While away, you will not be permitted to access your apartment. Your card access will be turned off and the lock to your bedroom will be plugged. If you are found to be in residence while you have indicated you will be away, you will be charged the full cost of summer housing and your 2021-22 housing contract may be cancelled.
All items left in your apartment are left at your own risk. Per the Residence Agreement, Stanford University is not responsible for students’ personal belongings. Housing staff may enter your apartment while you are away to conduct health and safety inspections and/ or to conduct maintenance.
If you are in a shared apartment, please be aware that a new roommate(s) may move in while you are away. We strongly encourage you to leave all of your personal belongings in your locked bedroom.
Students should have a plan in place to retrieve their belongings in the event they will not be able to return to campus due to unforeseen circumstances, including COVID-related impacts (e.g. travel restrictions, shelter-in-place orders, personal or family illness, etc.). Students are responsible for the removal of their belongings. Houisng charges resume September 1 and will continue until all belongings have been removed. No packing or storing assistance will be provided and the student is solely responsible for arranging to have their items removed from their apartment.
Lock and Go signups will begin when Lottery results are announced on May 22. You must file this form before July 1.