Eligibility for Undergraduate Housing
Stanford Student Housing offers academic year undergraduate housing to undergraduate students who are enrolled in a degree program (matriculated students). Students must be considered enrolled by the Registrar's Office to be eligible for housing. If not enrolled full time, undergraduate students must have an approved 13th Quarter petition or a Permit to Attend for Services Only (forms to apply for either of these are available in Stanford eForms). Students with housing assignments who determine that they will not be enrolled must file a housing termination and move out of university housing.
Guaranteed Housing Plan for Undergraduate Students
How many years of housing am I guaranteed?
Stanford students who matriculate as frosh are guaranteed four complete or partial years of housing, including their freshman year. The four complete or partial years are commonly referred to as “guarantee years.” Transfer students receive three guarantee years (three complete or partial years of housing).
Do my four guarantee years equate to twelve quarters of housing I can take at any time?
Students use a guarantee year when living in housing for an entire academic year (autumn, winter, and spring quarters) or if they live in housing for any part of an academic year. This means that a student who lives in housing for one quarter or even for only a portion of one quarter has used one guarantee year.
Students sometimes incorrectly assume that they have a guarantee of 12 quarters which can be taken at any time and over more than 4 years. This is not true. Students have four guarantee years and any time a student lives in housing for an entire academic year or a portion of an academic year, one guarantee year is used.
Guarantee years are used when living in any on campus undergraduate residence, graduate residence, or off-campus subsidized residence. This includes Greek houses, even when living as a boarder. The following students use guarantee years in the same fashion as all other students: residence staff, house officers, students with disabilities/medical accommodations, “pulled in" roommates of staff or students with medical assignments, and pre-assigned students.
If I have a guarantee year remaining, am I guaranteed housing for any quarter I choose?
Even though a student has one or more guarantee years remaining, that student is not necessarily guaranteed housing for any particular quarter unless the student does the following:
- Has at least one guarantee year remaining.
- Applies for housing by the first application deadline for the quarter in which the student wants to move in.
- Selects “I am willing to accept any other assignment” as their final choice on all housing applications. If a student fails to select “I am willing to accept any other assignment” and is left unassigned, that student is no longer guaranteed housing for the quarter in which they have applied. Students should always pick "I am willing to accept any other assignment” as their final application choice unless they really are willing to live off campus.
- If not assigned in the Autumn Draw, participates in the First or Second round of assignments and the Rolling Assignment rounds by the specified deadlines. For example, students not assigned during the Autumn Draw must apply for the Second Round for autumn. Students not assigned during the Second round for autumn must apply for the Rolling Assignments round.
Students who meet the above conditions are always housed by the end of the first week of the quarter in which they have applied for housing. If there is not enough space in undergraduate residences to accommodate all guaranteed students, some undergraduate students may be assigned temporarily to guest rooms or to vacancies in graduate residences.
What happens if I cancel my housing assignment or withdraw an application?
Students who apply for housing but then withdraw their applications prior to withdrawal deadline keep their guarantee year with no impact.
Students who are assigned housing but cancel their assignments prior to moving in lose one guarantee year. If the student applies for and is assigned housing later in the same academic year, we will not take an additional guarantee year. However, if the student does not receive housing later in the same academic year, the student has forfeited one of their guarantee years.
Students in this situation may petition to have their lost guarantee year returned. However, guarantee years are only returned for the following reasons:
- The housing assignment was canceled because the student took a leave of absence for the quarter in which they were scheduled to move in. Students returning the same academic year can use the guarantee for another quarter, but if a student returns and takes classes while living off campus, the guarantee year has been used. Students on a leave of absence for the entire academic year can petition to have the guarantee year returned for use during a future academic year.
- The housing assignment was canceled because the student was enrolled in a Stanford Overseas program (B.O.S.P.), Stanford in New York, Stanford in Washington, or Hopkins Marine Station.
Students who are assigned housing but wish to cancel their assignments after moving in must file a Termination of Occupancy Form in Axess and petition for release from contract. If undergraduate housing is not full at the end of the fifth week of classes, students will not be released from their housing contracts and will be responsible for the housing charges. Students in this situation have used one guarantee year. If the student applies for and is assigned housing later in the same academic year, we will not take an additional guarantee year.