Moving Out

Whether you are leaving for the summer or moving on to your next adventure, we here in R&DE Student Housing are sorry to see you go! Please check out the sections below for helpful information to make your move-out go as smoothly as possible. 
 

Move Out Information

Move-Out Deadlines

Stanford houses students, conference attendees, and other visitors throughout the year. It is essential that you vacate your room or apartment by your move-out deadline. Check the graduate or undergraduate calendar for posted move-out dates; your Housing Service Center Supervisor also will have them.

Students in graduate housing can view their contract end date in Axess through the Housing and Dining menu in Axess.

Students in undergraduate housing can view their contract end date at MyHousing.Stanford.edu. 

Storage Services

If you need to store some of your belongings, a variety of Storage Services are available. Be sure to make arrangements in advance.

Preliminary Inspections

In Graduate Housing, Student Housing Operations staff will complete a pre-inspection for all apartments with a scheduled move out. We will provide advance notice via email; if you are unavailable for your preliminary inspection, the staff will leave a notice for you in your apartment, or you will receive inspection findings via email.

Vacating Your Room or Apartment

After you move out, Student Housing staff will conduct a final inspection of the space.

You will be charged for costs associated with additional cleaning, rearranging furniture, de-lofting beds, replacing missing keys or furniture, removing abandoned belongings, and repairing damaged property you didn’t list on your Room Condition Form when you moved in.

If Student Housing custodians need to clean and repair property in common areas, you and your roommate/s will share the costs equally if we can’t identify the responsible party.

Moving To A New Residence, Room, Or Apartment

If you will be moving to a new residence or a different room or apartment within your same residence, pick up the keys at the Housing Service Center for your new residence and return your old keys to the Housing Service Center for your old residence based on the deadlines below:

Moving Out Safely

Move-out periods provide plenty of opportunities for thieves. When you are packing, storing, and loading your belongings:

• Keep your room/apartment doors locked.
• Do not prop open the doors to your building.
• Keep an eye on your possessions.
• Do not leave valuables in your car overnight.

Move-Out Checklist

• Refer to your Room/Apartment Condition Form for which furniture belongs in the apartment.
• Return all university-provided furniture to its original location.
• Return your key(s) to your Housing Service Center to avoid costly unauthorized occupancy and/or rekey fees. Do not just leave your key(s) in your apartment when you depart. If you have lost your key(s), please report that to your Housing Service Center as soon as possible.
• Return all rented or borrowed equipment to the correct office.
• Remove all personal possessions, including any furniture you brought in, from your room or apartment, including common spaces, especially if you are the last person to vacate your room/apartment; property left behind, stored in the apartment, or placed in student storage rooms (by a resident whose rental contract has ended) will be removed. Charges will be applied to those assigned to the room requiring the work. For shared spaces, charges will be divided evenly among current in-room residents and the departing residents. The university is not responsible for the loss, damage, or disappearance of any property left on the premises after departure and/or any personal belongings left in the hallways/common areas during departure. 
• Clean your room and apartment common areas. See the Residence Agreement "Cleaning and Moving Out" section for instructions. You and your roommate(s) are jointly responsible for cleaning common areas.
• Keep common areas clear during your move-out. Fire and safety codes prohibit blocking corridors, stairwells, and other common areas. If staff finds your belongings in these areas, they will be removed and you will be subject to a fee for this removal.
• Remove all decorations from windows, walls, mirrors, and doors.
• Dispose of trash and recycling in the appropriate bin or dumpster. Items left behind will be considered abandoned and will incur a disposal fee that will be applied to your university bill.
• Forward your mail / change your address with the United States Postal Service by filling out the official change of address form. There is a $1 fee for filing online.
• Update your address and phone number in Axess.
• For residents of Oak Creek and Locale: Return your off-campus apartment keys, parking permit/pass, garage key fob, and complex ID card (if applicable) to the Off-Campus Housing Service Center located at 735 Campus Drive, Suite 100. If you return the aforementioned items when we are closed, please utilize the envelopes provided by filling out your name and apartment location then placing all items into the key drop box. Apartment keys, parking permits, garage key fobs, and complex ID cards that are not returned will incur fees ranging from $50-$250.
• For residents of all other Off-Campus Housing properties: Return your keys, parking permit/pass, garage key fob, and complex ID card (if applicable) directly to the property manager. Apartment keys, parking permits, garage key fobs, and complex ID cards that are not returned will incur fees ranging from $50-$250.