Moving Out

Whether you're heading home for the summer or beginning a new chapter, Residential & Dining Enterprises (R&DE) is here to ensure a smooth, safe, and stress-free move-out experience. Use this guide to stay on track and avoid unexpected charges.

Move-Out Timeline and Deadlines Early or Late Move-Outs Final Room Checklist Storage Options
Cleaning & Damage Room Damage Billing & Appeals Helpful Resources Safety Tips During Move-Out

Move-Out Timeline and Deadlines

Stanford residences serve students, conference guests, and visitors throughout the year. It's essential to vacate by your contract end date:

Undergraduates: View your contract end date in MyHousing.
Graduate students: Check your end date under the Housing & Dining menu in Axess.
Need help? Contact your Housing Service Center.

For moves within campus, refer to the Spring–Summer or Summer–Autumn move charts for key deadlines.

Back to Top

Early or Late Move-Outs

Moving Out Early?

You must submit a Terminate Occupancy Request (TOC):

Undergraduates: MyHousing > My Requests > Terminate Occupancy Request
Graduates: Axess > Housing & Dining > Terminate Occupancy

Moving Out Late?

Contact your Housing Service Center early. Not all requests are approved. Fees may apply if extended.

Back to Top

Final Room Checklist

Return university-provided furniture to original locations.
Return keys to your Housing Service Center—not left in your room.
Remove all personal belongings from room and shared spaces.
Clean your room and shared areas with roommates.
Dispose of all trash and recycling properly.
Remove decorations from walls, doors, and windows.
Update your address in Axess and forward your mail via USPS.
EVGR Residents use this form.

Off-campus residents:

Oak Creek/Locale: Return all keys, permits, and ID to 735 Campus Drive, Suite 100.
Other properties: Return items to your property manager.

Important: Do not block hallways or stairwells—this violates fire codes and may result in fees.

Back to Top

Move-Out Dates

Student Type	Autumn 2025	Winter 2026	Spring 2026
Frosh & Transfer Students	December 13, noon	March 21, 8:00 a.m.	June 12, 8:00 a.m.
Upperclass Undergraduates	December 13, noon	March 21, 8:00 a.m.	June 12, 8:00 a.m.
Graduate Students (incl. families)	December 15	March 22	June 15
Graduate School of Business (GSB)	December 15	March 22	June 12

View full contract dates by housing type (single undergraduate, single graduate, couples without children, students with children).

Back to Top

Storage Options

Need storage between terms? Services are available during transition periods. Space is limited, so reserve early. For approved providers, visit What's Available.

Back to Top

Cleaning and Fees

Unauthorized Occupancy

If you occupy or store items in a vacant bedroom or bed space, the following charges apply:

$450 administrative fee (assessed upon discovery)
$225 per day until the space is vacated and confirmed by Student Housing staff

A vacant bed space includes all assigned furnishings such as the bed, dresser, desk, bookshelf, and other items designated for the incoming resident.

Cleaning Fees

Cleaning charges are based on the condition of your space at move-out:

Level I (Light cleaning) – $50
Level II (Kitchen/Bathroom cleaning) – $100
Level III (Extensive cleaning) – $200
Level IV (Severe cleaning) – Charged based on time required

Note: No charges apply if the room or apartment has been satisfactorily cleaned.

Back to Top

Room Damage Billing & Appeals

If you receive an Intent to Bill (ITB) for room damage, you have 7 business days to respond. If we don’t hear from you in that time we will:

Split the charge evenly between you and your roommate(s), if applicable.
Process the charge right away if you are the only resident in the unit.
Post all charges in your Axess account and notify you through your Stanford email.

You may request a review of the damage charges within 120 days of the ITB notice. After that, review requests will not be accepted.

Questions?
Email: housingdamages@lists.stanford.edu

Back to Top