New This Year

On this page, you will read about policy changes as well as upcoming construction and renovation projects that affect the application process for 2017-18.

New Graduate Housing in Escondido Village

The university is undertaking a project to construct a new 2,400-bed, four-building graduate student residential complex. The site of the new complex runs along Campus Drive and Serra Street between Thoburn Ct. and Blackwelder Ct. Work began spring 2017 with a planned opening Autumn Quarter 2020 to 2021. For more information on the new graduate student housing in Escondido Village, click here.

Escondido South two-bedrooms will be offered with autumn only contract

The single graduate students assigned to Escondido South two-bedroom apartments will only be offered a quarter by quarter contract for 2017-18. If the demand for students with children housing allow for the extension of those contracts students may extend throughout the rest of the year, one quarter at a time or be reassigned with priority to other vacancies.

Students who will be able to stay in their apartments for 2017-18

  1. Single students living in Apartments 139-102, 139-103, 140-102, and 144-101 will be able to stay in place because these units will continue to be well suited for single student occupancy.  The fence at EV South will be expanded to include more families within the fence line.  The apartments listed here remain outside the expanded fence line. This map shows where the fence lines will be drawn. 
  2. CA staff and their roommates will be able to stay in place for the entire year.
  3. Students who are in their last year of housing will be the last to be asked to move out of Escondido South, but may need to consolidate with others in two-bedroom or three-bedroom apartments. 

All other students will most likely need to move at some point during the next academic year or over the summer to consolidate where vacancies arise.  These students have the following options:

  • Renew in the Lottery and choose any other single student housing on campus where you would like to move (including the 3-bedroom or 4-bedroom apartments in Escondido South). You will be assigned first in the Lottery and before new students, so there are many options to choose from. You will have to move over the summer and moving assistance is provided to the new Student Housing apartment where you will be assigned.  Moving assistance means that we will provide you with boxes that you can use to pack your things and then professional movers will enter your apartment and move your items to the new location. 
  • Renew in the Lottery and choose an Autumn-only contract*, knowing that you could be asked to move during Winter break or Spring break to accommodate changing assignment needs.  Again you will be assigned ahead of other students, but your choices will be more limited during these assignment periods because available apartments are based on vacancies that come up in single student housing. 

Students who choose an autumn-only contract in a two-bedroom apartment, may need to move this summer to consolidate, especially if you have a roommate moving out of the apartment. 

Changes to Graduate Housing Assignment Policies

Providing on-campus housing for graduate students is a vital component of graduate education at Stanford, fostering academic success and wellbeing. The university has built over 2,400 new graduate housing spaces over the last 20 years and has plans to build another 2,000 spaces on campus by 2020. Despite these efforts, the local housing market has driven the demand from new and continuing graduate students well beyond our current supply. Until this new housing is completed, the university feels it is important to adopt interim measures to address the graduate student housing shortage by revising housing assignment renewal and priority policies for graduate students living in university-subsidized housing, both on and off campus. These changes were partially implemented for the 2016-17 Lottery and will be fully implemented for the 2017-18 Lottery.

A student's degree program is the guide for housing priority and will determine whether or not a student can renew.

These interim measures give doctoral students the highest priority for on- and off-campus subsidized housing. The university recognizes that local housing market costs have significantly impacted doctoral students, given that their prolonged time of study in their respective fields averages 5.7 years to completion as compared to other graduate degree programs that require fewer years for degree completion. Doctoral students also need proximity to their research labs, as many of them work late in the evening conducting research. Recognizing the difficulties of the off-campus market for master’s students as well, these students will be guaranteed housing in their first year of study at Stanford. However, beyond the first year, master's single students and couples without children will have low priority for subsidized housing (on or off campus).  They are eligible to apply for the housing lottery for one additional year beyond the first-year guarantee, but it is highly unlikely there will be available space in subsidized housing (on or off campus) until the new graduate housing opens in 2020.

Master's Students

Master's students will be guaranteed housing for the first year in a Stanford graduate program. They are eligible to apply for the housing Lottery for one additional year beyond the first-year guarantee and will have low assignment priority.  This would also apply to master's students who have never lived in subsidized housing (on or off campus).

Master's students in family housing (Students with Children) will be guaranteed housing for the first year in a Stanford graduate degree program and will then have the option to renew in place for one additional year. Master's students with children are eligible to apply for the housing Lottery for one additional year beyond their second year in housing, but it is highly unlikely there will be available space until the new graduate housing opens in 2020.

Coterminal students applying for graduate housing are considered continuing students and will have a low priority.

Master's students admitted into a PhD program by the May Lottery deadline will receive additional years of housing priority that is commensurate with their degree program. 

Doctoral Students

The number of priority years that doctoral (PhD, DMA, and JSD) and professional (MD and JD) students receive depends on their degree program.

PhD, DMA, and JSD students have six years of housing priority. They are guaranteed their first year of housing and then can renew in place for five additional years. If they do not wish to renew in place, they may participate in the Lottery to apply for a new assignment with medium priority.

MD students have four years of housing priority. They are guaranteed their first year of housing and then can renew in place for three additional years. If they do not wish to renew in place, they may participate in the Lottery with medium priority.

JD students have three years of housing priority. They are guaranteed their first year of housing and then can renew in place for two additional years. If they do not wish to renew in place, they may participate in the Lottery with medium priority.

Doctoral students may leave the housing system for the express purpose of conducting research that requires relocation to a distant region for an extended period of time (two quarters or more).  Students are required to adhere to housing eligibility guidelines and provide formal notice from their respective school prior to leaving to begin the research. These students may apply in the Lottery to return to housing and will be assigned with priority after new students. Students conducting research for just the summer should renew their contracts to have the option of sublicensing their space if they live on-campus.

Doctoral, MD and JD students are eligible to apply for the housing Lottery beyond the priority years that are commensurate with their degree program, but it is highly unlikely there will be available space in subsidized housing (on or off campus) until the new graduate housing opens in 2020.

Dual and second degree programs

 

Students returning to Stanford to begin a new graduate degree program after previously receiving a Stanford graduate degree are considered continuing graduate students.

The number of priority years is based on your highest level degree at the time your application is processed  (i.e., JD/MD students receive 4 years of priority, JD/MBA students receive 3 years of priority, etc.). The maximum number of priority years is six. 

Location-specific renewal information for Doctoral (PhD, DMA and JSD) and Professional (MD and JD) students

  • Students in full year contracts on-campus subsidized housing may renew in place.
  • Students in Munger academic-year buildings (Building 4 and Jacobson-Sorensen Hall) cannot renew into Munger specifically, but will need to enter the Lottery where they will be granted a special housing priority. These students will be guaranteed a housing assignment as long as they are willing to accept any other housing assignment and must take a summer contract. It is possible that the summer and autumn contracts will be in two different locations.
  • Students in off-campus subsidized housing may renew in place. The ability to renew in place for future years will depend upon Stanford's continued lease with the property owners.
  • Students in off-campus subsidized housing who choose to renew are also able to submit an additional application for reassignment (in a separate process) to on-campus housing if they are interested. Please note that students in off-campus subsidized housing may not participate in the sublicensing program.

Unauthorized Sublicensing

Students are generally only able to sublicense (sublet) their apartments during the summer to verified Stanford affiliates who have been approved by R&DE Student Housing. Over the last year, numerous students and University administrators have brought to our attention that some graduate students are abusing the privilege of living in graduate housing by inappropriately sublicensing their housing space to others. We know that most graduate students appreciate living on campus and abide by the policies that are designed to create a supportive and safe community. Unfortunately, others have chosen an inappropriate approach for their own personal gain by sublicensing to unauthorized individuals not associated with the University or sublicensing to students who want to circumvent the Waiting List. Some are also doing this for financial profit by charging more than the rent that they pay for the unit. Students unable to be assigned to campus housing are particularly upset, given that these spaces could have potentially been assigned to them through the regular assignment process.

We are asking the entire graduate community to assist us in stopping this practice. Students who have chosen to disregard established sublicensing policies for their own personal gain are retaining housing space they do not need at the expense of others who want to live on campus. Please contact Housing Assignments if you know of a suspicious sublet or unauthorized occupant.

If students choose to engage in an unauthorized sublicense agreement, they should be aware that they may not only be violating the R&DE Student Housing Residence Agreement, but also the University’s Fundamental Standard. Students engaged in unauthorized sublicensing activities (contract holders and any unauthorized student sublicensees) will be charged an unauthorized sublicense fee, be required to move out of housing immediately, and permanently lose their on-campus housing privileges. If applicable, their case will be turned over to the Office of Community Standards. In some cases, students may be required to pay back any financial gain that they have received by sublicensing their apartment.

We understand the benefits of having a short-term sublicensing program for students who need to study away for a short period of time, and so we are planning to keep our current sublicensing program. However, we do need to enforce sublicensing policies so we are better able to meet housing demand from students enrolled and studying at the home campus. If you are interested in creating an authorized sublicense agreement, please refer to the sublicensing website.